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Weekly Timesheet Template

Harvest offers a comprehensive solution for teams and freelancers looking to streamline time tracking and invoicing, eliminating errors that can cost up to 20% in lost income.

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How many hours did you work this week?

Enter your clock-in and clock-out times for each day. The calculator handles breaks, overtime, and weekly totals automatically.

Day Clock In Clock Out Break Hours
Total hours this week 0h
Regular hours (≤40) 0h
Overtime hours 0h
Average hours/day 0h
Total break time 0h

Track time automatically with Harvest

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

Understanding Weekly Timesheet Templates

Weekly timesheet templates are essential tools for accurately tracking work hours over a seven-day period. These templates simplify payroll processes, ensure compliance with labor laws, and enhance project management efficiency. Typically used by employees, freelancers, and contractors, weekly timesheets help maintain consistent records, which are crucial for calculating pay, billing clients, and approving work hours. The templates come in various formats, including Excel, Google Sheets, Word, and PDF, each offering unique features like automatic calculations or printable layouts.

An effective weekly timesheet includes key fields such as employee information, daily start and end times, breaks, regular and overtime hours, and total weekly hours. Additionally, fields for leave hours like vacation and sick days, as well as an approval section for signatures, are standard. These templates not only reduce payroll errors but also support legal compliance by keeping accurate records of work hours, as required by the Fair Labor Standards Act (FLSA).

Choosing the Right Timesheet Template

Selecting the right weekly timesheet template depends on your specific needs and the tools you prefer to use. Excel and Google Sheets templates are ideal for those who benefit from automatic calculations of total hours and overtime. These formats allow users to input data once and let formulas do the heavy lifting. On the other hand, PDF and Word templates are perfect for manual entries and are easily printable for physical records.

Customization is key when choosing a template. Many templates are adaptable to fit different industries, such as construction, consulting, or project-based work. For instance, construction templates might include fields for worker ID and job site details, while consulting templates could offer hourly rates and project-specific billing details. By selecting a template that matches your industry requirements, you can ensure more accurate and efficient time tracking.

Filling Out Your Weekly Timesheet Accurately

Accurate completion of a weekly timesheet is crucial for both compliance and efficiency. Start by filling in the employee's name, department, and the week’s date range. Record the exact start and end times for each day, including any breaks taken. It’s important to distinguish between regular hours and overtime hours clearly. Many spreadsheet templates will automatically calculate these totals based on your inputs, reducing the chance of error.

Logging any leave taken, such as sick days or vacations, is equally important. Specific fields for these types of leave ensure that all hours are accounted for and correctly categorized. Finally, don’t forget the approval step: both employee and supervisor signatures are necessary to validate the recorded hours. This process not only ensures accuracy but also compliance with legal standards.

Legal Compliance and Best Practices

Legal compliance in timesheet management is non-negotiable, especially under the Fair Labor Standards Act (FLSA). Employers must keep accurate records of all hours worked by non-exempt employees, which includes maintaining timesheets for at least two years. Ensuring that each timesheet is filled out with precise times, not estimates, helps mitigate legal risks and supports fair wage calculations.

Best practices for employers involve using a consistent timekeeping method, allowing employees to verify their recorded hours, and retaining these records for the necessary duration. Additionally, it's crucial to track any overtime accurately, as federal law requires compensation for these hours. By adhering to these practices, businesses can avoid common pitfalls associated with payroll errors and legal disputes.

Weekly Timesheet Templates with Harvest

Discover how Harvest's weekly timesheet templates simplify time tracking. Customize templates for any industry with ease.

Harvest weekly timesheet template interface showing time tracking features.

Weekly Timesheet Template FAQs

  • Free weekly timesheet templates are available from various online sources in formats like Excel, Google Sheets, Word, and PDF. Each format has unique features, such as automatic calculations in spreadsheets or printable options in PDFs.

  • Weekly timesheet templates come in Excel, Google Sheets, Word, and PDF formats. Excel and Google Sheets offer automatic calculations, while Word and PDF are ideal for manual entries and printing.

  • To fill out a weekly timesheet, start by entering your name, department, and the workweek's dates. Record daily start and end times, breaks, and distinguish between regular and overtime hours. Include any leave hours and submit the completed timesheet for approval.

  • Yes, most weekly timesheet templates have fields for logging regular hours, overtime, and various types of leave like vacation and sick days. Spreadsheet formats often automate these calculations for convenience.

  • Weekly timesheet templates help reduce payroll errors, ensure compliance with labor laws, and track billable versus non-billable hours. They are essential for accurate payroll and client billing.

  • Yes, many templates can be customized for industries like construction, consulting, or project-based work. This customization helps ensure the template meets specific tracking needs and legal requirements.

  • Harvest integrates seamlessly with tools like Asana, Trello, Jira, Slack, GitHub, QuickBooks, Xero, Stripe, PayPal, and Zapier, enhancing your time tracking and invoicing capabilities across platforms.

  • Yes, Harvest includes expense tracking with receipt capture, allowing you to manage both time and financial records within a single platform. This feature helps streamline project budgeting and expense management.