Harvest
Time Tracking
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Billable Hours Calculator for Remote Teams

Harvest is the ideal tool for remote teams seeking to accurately track and optimize billable hours. With integrations and detailed reporting, Harvest ensures efficient management of remote work productivity.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

Accurate Time Tracking for Remote Teams

Accurate time tracking is crucial for remote teams to maximize productivity and revenue. Studies show that companies using time tracking software are 44% less likely to make billing errors, and businesses can lose up to $7.4 billion daily due to inaccurate time tracking. Professional services firms with effective systems capture 95% of billable hours, compared to only 72% for those without. This 23% difference can equate to $127,500 in additional revenue annually for a 50-person firm.

Harvest addresses these challenges by providing one-click start/stop timers and manual time entry options, ensuring every minute worked is accurately recorded. With Harvest, remote teams can easily differentiate between billable and non-billable hours, applying flexible rates per project or person. By utilizing Harvest's time tracking features, remote teams can significantly reduce billing disputes and improve invoice processing speed by 25%, ultimately enhancing client retention by 20%.

Optimizing Billable Utilization Rates

Billable utilization rates are a key performance indicator for remote teams, with healthy rates ranging from 70% to 90% depending on the industry. However, the global average billable utilization rate in professional services was just over 68.9% in 2023, indicating room for improvement. Optimizing these rates can significantly impact a company’s bottom line.

Harvest enables remote teams to optimize billable hours through detailed utilization reports and project budget alerts. By tracking both billable and non-billable hours, teams can identify areas for improvement and adjust workloads accordingly. This not only helps maintain optimal utilization rates but also ensures that non-billable time is kept within the recommended 20-25% range for client-facing roles.

Managing Time Zones and Remote Work Challenges

Time zone differences pose unique challenges for remote teams, affecting communication and the ability to accurately track billable hours. Research shows that synchronous communication declines by 11% for every hour of time difference between remote workers, potentially impacting productivity.

Harvest helps mitigate these challenges by providing integrations with tools like Slack and Asana, facilitating smoother communication and project collaboration. Additionally, Harvest's comprehensive reporting features offer insights into time zone impacts on team productivity, allowing managers to adjust schedules and workloads to optimize efficiency. This ensures that remote teams remain connected and productive despite geographic barriers.

Integrating Harvest with Remote Work Tools

For remote teams, seamless integration of time tracking tools with existing workflows is essential. Harvest offers integrations with a wide range of tools such as Asana, Trello, Jira, Slack, GitHub, QuickBooks, and more. This allows remote teams to streamline their processes and maintain consistency across platforms.

By integrating Harvest with these tools, remote teams can enhance their productivity and ensure accurate tracking of billable hours. The platform’s flexibility and ease of use make it simple to manage varying hourly rates for different clients, projects, and team members, providing a comprehensive solution for remote work environments. Harvest's integration capabilities ensure that time tracking becomes a natural part of the workflow, reducing administrative overhead and enabling teams to focus on their core tasks.

Harvest Billable Hours for Remote Teams

Harvest provides tools to track and optimize billable hours for remote teams, with detailed insights and integrations for seamless workflows.

Harvest dashboard showing billable hours calculation for remote teams.

Billable Hours Calculator for Remote Teams FAQs

  • To calculate billable hours for your remote team, use a time tracking tool like Harvest. It allows you to log hours automatically with one-click timers or manually for past work. By tracking each task and project accurately, you ensure all billable hours are captured.

  • A billable hours calculator for remote teams should offer features like automatic time tracking, flexible rate management, and integration with project management tools. Harvest provides these along with detailed reporting to optimize team productivity.

  • Harvest helps optimize billable hours through detailed utilization reports and project alerts for budget limits. By identifying unproductive times and reallocating resources, you can ensure a higher percentage of work is billable.

  • Yes, Harvest integrates with popular tools like Asana, Slack, Trello, and more. This ensures seamless workflow integration, allowing your team to track billable hours within their existing processes.

  • Best practices include using a reliable tool like Harvest, which allows you to set flexible rates and track time for each task. Regularly review reports to ensure accuracy and adjust resources to maximize billable hours.

  • Harvest helps manage time zone challenges with integrations that enhance communication and productivity. Detailed reports provide insights into time zone impacts, allowing for better scheduling and workload management.

  • A healthy billable utilization rate for remote teams typically ranges from 70% to 90%, depending on the industry. Harvest's reporting tools help you maintain and optimize these rates by providing insights into billable and non-billable hours.