Harvest
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Billable Hours Calculator for Adp

Harvest is the ideal tool for tracking and managing billable hours, ensuring accurate invoicing and compliance with ease. Perfect for teams and freelancers.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

Understanding Billable Hours and Their Impact on Profitability

Billable hours are the cornerstone of many professional services, directly affecting a company's revenue and profitability. They represent the time a professional spends on client-specific tasks that can be invoiced, such as meetings, project work, and research. Meanwhile, non-billable hours include essential but non-revenue-generating activities like internal meetings and administrative tasks. Mismanagement of these hours can lead to significant revenue loss. For instance, studies show that misclassifying just 2-3 hours per consultant per week could result in over $200,000 in lost annual revenue for a 10-person firm. This underscores the importance of accurately tracking billable hours.

Moreover, delayed time entry can cause up to 25% of billable hours to go unrecorded, impacting cash flow and profitability. Harvest addresses these challenges by offering one-click start/stop timers and manual time entry options, ensuring every minute worked is captured and billed accurately.

Maximize Utilization with Accurate Time Tracking

Utilization rate is a critical metric for assessing how effectively companies are using their workforce. It is calculated as the percentage of an employee's total available hours that are billed to clients. Professional services firms aim for a utilization rate between 70% and 85%, with top performers achieving 75-85%. Falling below this range, especially under 55%, can indicate inefficiencies and lost revenue opportunities.

Harvest supports organizations in maximizing their utilization rate by facilitating detailed time tracking and reporting. This ensures that managers can easily identify discrepancies and optimize team productivity. By integrating with tools like Asana, Trello, and Slack, Harvest streamlines workflows, allowing for seamless time logging and project management.

Customizable Billing Rates and Detailed Reporting

For businesses handling multiple clients and projects, the ability to customize billing rates per project or client is essential for accurate invoicing. Harvest provides this flexibility, enabling users to set different rates based on the project or team member. This ensures that invoices reflect the true value of the work performed.

Additionally, Harvest offers robust reporting features that allow teams to analyze billable hours against project budgets. This transparency helps in identifying potential overages early and ensures that projects remain within budget. Such detailed reporting not only aids in financial management but also builds client trust through clear and justified billing practices.

Streamline Payroll and Compliance with Integrated Solutions

Accurate time tracking is not just about billing clients; it's also about ensuring compliance with labor laws and streamlining payroll processing. While Harvest doesn't integrate directly with ADP for payroll, it complements payroll systems by providing precise time and expense data that can be exported for payroll processing.

The Fair Labor Standards Act requires meticulous record-keeping of employee hours, including clock-in and clock-out times, which Harvest facilitates with ease. This compliance is crucial, especially in states like California, where every minute worked must be compensated. Harvest's detailed time tracking capabilities ensure that businesses meet these legal requirements efficiently.

Calculate Billable Hours with Harvest

The preview shows Harvest's intuitive interface for tracking billable hours across projects, with customizable billing rates and detailed reporting.

Harvest interface showing billable hours tracking

Billable Hours Calculator for Adp FAQs

  • To calculate billable hours, record the time spent on client-specific tasks and multiply by your hourly rate. Harvest simplifies this with one-click timers and manual entry, ensuring every billable minute is captured accurately.

  • A strong utilization rate for professional services firms is typically between 70% and 85%. Achieving this range indicates efficient use of your team's available hours for client work. Harvest helps optimize utilization by providing detailed time tracking and reporting.

  • Yes, Harvest allows you to track billable hours across multiple clients and projects simultaneously. You can customize billing rates per project or person to ensure accurate invoicing.

  • Non-billable hours include tasks that support business operations but aren't directly invoiced to clients, such as training or internal meetings. Tracking them is important to understand true productivity and manage operational efficiency.

  • Harvest facilitates compliance by providing accurate time and expense tracking, which can be exported for payroll processing. It ensures all worked hours are recorded, meeting requirements like those mandated by the Fair Labor Standards Act.

  • Yes, Harvest offers comprehensive reporting features that analyze billable hours against project budgets. This allows for better financial management and client transparency by providing clear insights into project progress and costs.

  • While Harvest specializes in tracking billable hours, calculating overtime involves applying specific company policies or legal requirements. Harvest's detailed time tracking data can be used to facilitate these calculations.

  • Harvest does not integrate directly with ADP, but it complements payroll processes by providing accurate time data that can be exported for use in payroll systems, ensuring seamless processing and compliance.