Harvest
Time Tracking
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Mobile Billable Hours Calculator

Harvest is the mobile billable hours calculator designed to prevent revenue loss from inaccurate time tracking. With real-time tracking and invoicing, Harvest ensures every billable minute is captured efficiently.

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What should you charge per hour?

Most freelancers and consultants dramatically undercharge. This calculator accounts for what most people miss: non-billable time, taxes, and overhead.

$
Accounting for vacation, holidays, sick days
60%
Most freelancers can bill 50-70% of their time. The rest goes to admin, marketing, proposals, and learning.
$
Software, insurance, equipment, accounting, taxes beyond income tax, etc.
Your break-even rate $0
Recommended rate (+20% buffer) $0
Billable hours per week 0h
Equivalent daily rate $0

Start tracking your billable hours

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Imperative of Accurate Mobile Time Tracking

Accurate mobile time tracking is essential for modern businesses, especially in remote and hybrid work environments. Delayed time entries can lead to significant revenue loss, with studies showing that lawyers who log time at the end of the day under-bill by 10-15%, and those who wait longer can lose up to 25% of their billable hours. Inaccuracies in time tracking contribute to an estimated $400 billion in lost revenue each year due to time theft. Ensuring compliance with labor laws such as the Fair Labor Standards Act (FLSA) and international regulations is a legal imperative for any business. Over 96% of organizations now use some form of time tracking software, highlighting its critical role in operational efficiency.

Harvest provides a solution to this challenge with its real-time tracking tools, ensuring that every billable minute is captured accurately. By integrating features like one-click timers and detailed reporting, Harvest helps businesses maintain compliance while maximizing revenue.

Core Features and Best Practices for Mobile Billable Hours Calculators

When selecting a mobile billable hours calculator, it's crucial to consider core features such as real-time tracking, billable and non-billable categorization, project and task association, and invoicing capabilities. Best practices include establishing clear policies, promoting same-day logging, and providing comprehensive training for both managers and employees. Automation can significantly improve accuracy and reduce manual errors, with tools like Harvest offering one-click timers to streamline the process.

Harvest supports efficient management of multiple clients directly from your mobile device, enabling consultants and freelancers to invoice efficiently and accurately. Its flexible billing increments and detailed reporting capabilities ensure that all time is accounted for, providing insights to optimize workload management.

Navigating Legal and Industry-Specific Time Tracking Requirements

Compliance with legal and industry-specific time tracking requirements is non-negotiable. In the US, the FLSA mandates accurate record-keeping of hours worked, while EU regulations require tracking under the European Working Time Directive. Industries like legal services, which use 6-minute billing increments, or fields with safety concerns such as healthcare, face additional complexities.

Harvest addresses these challenges by allowing flexible increment billing practices and ensuring that both billable and non-billable hours are tracked. This compliance not only prevents legal issues but also supports strategic decision-making by providing a complete picture of resource allocation and productivity.

Leveraging Data for Enhanced Profitability and Operational Efficiency

Utilizing data effectively can drive profitability and operational efficiency. Key metrics such as utilization rates (optimal at 80-85%), realization rates, and collection rates provide insights into productivity and financial health. Detailed reports and analytics can identify trends, optimize resource allocation, and inform data-driven decisions.

By integrating time tracking with payroll, accounting, and project management systems, Harvest reduces administrative burdens and enhances data flow. Continuous improvement strategies, including regular data reviews and audits, ensure that businesses remain agile and responsive to changing needs. Harvest's comprehensive reporting tools enable businesses to leverage data for strategic growth and enhanced operational efficiency.

Mobile Billable Hours with Harvest

See how Harvest's mobile app lets you track and invoice billable hours efficiently, even on the go.

Harvest app showing mobile billable hours calculator interface

Mobile Billable Hours Calculator FAQs

  • Look for features like real-time tracking, billable/non-billable categorization, and invoicing capabilities. A tool that integrates with your existing systems can also streamline operations. Harvest offers these features, making it easy to manage billable hours efficiently.

  • To calculate billable hours accurately, use a tool with real-time tracking to ensure every minute is logged. Harvest's one-click timers help prevent revenue leakage by capturing time as it happens, reducing reliance on memory.

  • Yes, Harvest's mobile app allows you to manage and invoice multiple clients efficiently. You can set flexible billing increments for different projects and access detailed reporting for each client.

  • Many mobile time tracking apps integrate with invoicing software to streamline billing. Harvest integrates with platforms like QuickBooks, Xero, and Stripe, enabling seamless invoicing directly from tracked time.

  • Best practices include promoting same-day logging, training employees, and standardizing project categories. Using Harvest's real-time tracking and automated reminders can improve accuracy and reduce errors.

  • Harvest helps prevent revenue leakage with real-time tracking and one-click timers, ensuring all billable hours are accurately captured and invoiced promptly.

  • Industries like legal, consulting, and IT services benefit significantly from mobile billable hours calculators due to their need for precise tracking and invoicing. Harvest caters to these industries with flexible features and integrations.