Harvest
Time Tracking
Sign up free

Printable Time Billing Report

Harvest is your solution for generating detailed, printable time billing reports that enhance client trust and reduce disputes with accurate tracking.

Try Harvest Free

What should you charge per hour?

Most freelancers and consultants dramatically undercharge. This calculator accounts for what most people miss: non-billable time, taxes, and overhead.

$
Accounting for vacation, holidays, sick days
60%
Most freelancers can bill 50-70% of their time. The rest goes to admin, marketing, proposals, and learning.
$
Software, insurance, equipment, accounting, taxes beyond income tax, etc.
Your break-even rate $0
Recommended rate (+20% buffer) $0
Billable hours per week 0h
Equivalent daily rate $0

Start tracking your billable hours

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

Understanding the Foundation: What Is a Printable Time Billing Report?

A printable time billing report is an essential tool for accurately tracking and billing client hours. These reports serve as a detailed summary of time-tracking data, providing clarity on billable versus non-billable hours, task breakdowns, team member contributions, and specific time periods. By using a printable time billing report, professionals can enhance client trust, reduce billing disputes, and improve project oversight and productivity analysis.

The core components of these reports include hours tracked per client, a breakdown of tasks and activities, and a clear distinction between billable and non-billable hours. This comprehensive documentation ensures that businesses can track project progress effectively and maintain legal compliance, particularly in industries like law and medicine, where precise billing is crucial.

Best Practices for Accurate Time Tracking and Reporting

Implementing best practices for time tracking can significantly impact revenue, as inaccuracies can lead to a 10-25% loss in billable income. The "track as you go" principle is vital for preventing overlooked tasks and ensuring accurate billing. For example, improving time capture by just 15% can result in over $30,000 in additional revenue per attorney annually.

Standardizing time entry processes with clear, consistent billing descriptions is essential. This includes tracking all time, whether billable or non-billable, to gain a comprehensive understanding of time allocation. Regular review and approval workflows for time entries should be established to ensure accuracy and timeliness, ideally on a daily or weekly basis.

Navigating Industry-Specific Time Billing Requirements

Different industries have unique requirements for time billing that professionals must navigate. In the legal sector, time is often tracked in 6-minute increments (0.1 hour) to ensure precision. Detailed task descriptions and specific activity codes are necessary for invoice transparency, and some clients may demand specific formats like LEDES.

In the medical industry, adherence to CPT guidelines for time-based billing is crucial. These guidelines specify the activities that count towards total time and exclude separately billable procedures. Understanding timely filing regulations is also critical, as missing deadlines can lead to denied claims and significant revenue loss. Medicare, for example, requires claims within 12 months of service, while private insurers may have stricter limits ranging from 90 to 180 days.

Printable Time Billing Reports with Harvest

Harvest enables detailed time tracking and billing, offering printable reports to enhance client trust and project oversight.

Harvest printable time billing report interface

Printable Time Billing Report FAQs

  • Time billing reports are commonly available in formats like Excel, Word, and PDF, allowing for easy customization and printing. Harvest provides detailed time reports that can be exported in these formats, ensuring flexibility in how you present and share your billing data.

  • Customizing a time billing report involves selecting the data you need, such as billable hours, tasks, and team contributions. With Harvest, you can tailor reports to include specific clients, projects, and timeframes, ensuring that the report meets your exact needs.

  • Yes, time billing report templates often include features like task breakdowns, billable vs. non-billable hours, and team member contributions. Harvest enhances these features with detailed reporting tools that also allow for tracking project progress and budget utilization.

  • To track billable hours effectively with a time billing report, ensure you are capturing work in real-time and using standard billing increments. Harvest supports precise billing with one-click timers and manual entries, allowing you to differentiate between billable and non-billable time accurately.

  • Client time reports should be shared based on project needs and client agreements, typically on a weekly, bi-weekly, or monthly basis. Regular sharing helps maintain transparency and trust, and Harvest facilitates this with customizable reporting periods.

  • Harvest integrates seamlessly with tools like Asana, Trello, Jira, Slack, GitHub, and more, allowing you to import tasks and log time directly. This integration ensures that your time tracking is comprehensive and synchronized with your project management workflows.

  • Yes, Harvest lets you track both billable and non-billable hours with ease. This comprehensive tracking helps you understand time allocation across different activities, ensuring no effort goes unaccounted for when analyzing productivity and project profitability.