Harvest
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Log Business Expenses

Harvest offers a streamlined approach to logging business expenses, enabling teams to manage expenses alongside time tracking and invoicing efficiently.

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  • Attach receipts to projects & tasks
  • Turn tracked expenses into client invoices
  • Free 30-day trial, no credit card needed

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The Shift to Automated Expense Management

Logging business expenses has transformed significantly with the advent of automation and AI. Traditionally, manual expense management consumed valuable time and resources, with each report taking about 20 minutes to complete. For a company with 100 employees submitting 10 reports monthly, this equates to roughly 400 hours per year. By adopting automated solutions, businesses can increase productivity by over 70%, achieving savings of up to 40% in processing costs.

Harvest offers a streamlined approach to expense management, allowing teams to track expenses alongside time tracking and invoicing. This integration makes reporting and budget forecasting simpler and more efficient, enabling businesses to pivot from reactive cost-cutting to strategic financial planning. By utilizing Harvest's project-based tracking, organizations can focus on growth while maintaining control over expenses.

Mobile-First Expense Reporting for Modern Teams

In today's fast-paced work environment, mobile-first expense reporting has become essential. Employees expect to submit expenses in under five seconds with real-time reimbursement capabilities. This shift reflects the growing demand for convenience and immediacy in financial management.

Harvest meets these needs with its mobile applications available on iOS and Android. Users can upload receipts on the go, ensuring that expenses are logged accurately and promptly. While receipt details must be manually entered, the ease of upload supports seamless expense tracking and reduces administrative tasks, allowing teams to focus on their core responsibilities.

Best Practices for Effective Expense Management

To manage business expenses effectively, companies should implement best practices such as separating business and personal finances and digitizing receipts promptly. Maintaining distinct accounts simplifies tracking, while digital tools help avoid lost documentation and ensure accurate record-keeping.

With Harvest, businesses can categorize expenses by project, offering a clear view of where funds are allocated and highlighting areas for potential savings. Although Harvest doesn't automate receipt scanning or integrate directly with accounting software, it supports expense uploads via mobile and web, and invoices can be copied to QuickBooks Online and Xero, enhancing data consistency and accuracy.

Enhancing Financial Control Through Regular Reviews

Regular reviews of expenses are crucial for maintaining financial control and ensuring compliance with company policies. Weekly or monthly audits help identify errors early, correct them, and ensure adherence to policies, preventing fraud and unauthorized spending.

Harvest encourages this practice by allowing detailed expense reports that can be reviewed periodically. While it doesn't enforce automated policy checks, the manual approval process ensures that expenses align with organizational standards, providing peace of mind for financial managers and business owners alike.

Log Business Expenses with Harvest

See how Harvest allows teams to easily log business expenses alongside time tracking and invoicing, streamlining financial management.

Screenshot of Harvest's expense tracking feature for logging business expenses.

Log Business Expenses FAQs

  • Automating expense tracking involves using software that can handle tasks like receipt processing and categorization. Harvest offers a project-based expense tracking system that simplifies reporting, though users need to manually enter receipt details.

  • Key features include automated receipt processing, integration with accounting software, and real-time expense tracking. While Harvest doesn't automate scanning, it supports expense uploads and integrates with QuickBooks Online and Xero for consistency.

  • Maintaining separate bank accounts and credit cards for business and personal expenses is crucial. Harvest allows users to track expenses by project, aiding in organization, though it doesn't specialize in separating expenses for tax purposes.

  • Mobile apps offer convenience, allowing employees to capture receipts and log expenses in real time. Harvest's mobile apps enable on-the-go uploads, ensuring expenses are logged promptly and accurately.

  • Harvest simplifies reporting by allowing expenses to be tracked alongside time management and invoicing. Detailed expense reports provide insights into spending patterns, aiding in budget forecasting and financial planning.

  • Yes, Harvest includes expenses in project budgets, allowing for accurate forecasting. This integration helps businesses manage financial resources efficiently and plan for future expenses.

  • Industries like construction, healthcare, and legal benefit from Harvest's project-based expense tracking, which aids in managing complex financial activities and ensuring compliance with industry standards.