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Create Invoice for Portugal

Harvest provides flexible invoicing solutions that include VAT and support for European e-invoicing standards, making it adaptable for businesses operating in Portugal.

INVOICE DRAFT

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Item type
Description
Quantity
Unit price
Tax
Amount
Subtotal
$0.00
Discount
$0.00
Amount Due
$0.00
Get paid via:
Credit card / Debit card
ACH
Wire transfer
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Invoice settings

Tax Add up to 2 tax rates
%
Discount Apply a discount percentage
%

Key Features for Portuguese Invoice Compliance

To ensure compliance when creating invoices for Portugal, your invoicing solution must support specific features. All VAT-registered businesses in Portugal are required to use invoicing software certified by the Portuguese Tax Authority (AT) to generate invoices. This software must facilitate SAF-T (Standard Audit File for Tax) compliance, which involves generating and submitting monthly XML files containing detailed invoice data by the 5th day of the following month. Each invoice must clearly include both the supplier's and customer's full names, addresses, and tax identification numbers (NIF/VAT number), with the Portuguese VAT number following a "PT + 9 digits" format.

For B2B transactions, while a general structured e-invoicing mandate isn't yet in place, all invoices (paper or PDF) must feature a QR code and an ATCUD (Unique Document Code) generated by the certified software. From January 1, 2027, PDF invoices will also require a Qualified Electronic Signature (QES) to be legally valid.

Avoiding Common Invoicing Pitfalls in Portugal

Navigating Portuguese invoicing requires attention to detail to avoid common pitfalls. A significant area to watch is e-invoicing regulations specific to Portuguese businesses, particularly for Business-to-Government (B2G) transactions. For B2G, structured electronic invoices in CIUS-PT (XML) or CEFACT CIUS-PT formats are mandatory and must be transmitted via the FE-AP platform or Peppol.

Failing to use AT-certified software for any invoice issuance, even for B2B or B2C, is a common mistake that can lead to fines. Furthermore, all VAT-registered businesses, including non-residents, must comply with the monthly SAF-T e-reporting mandate for all transactions, regardless of whether the invoice itself is paper or PDF. When issuing invoices to foreign clients, remember that if the foreign company is VAT-registered in Portugal, they are subject to the same e-invoicing and e-reporting standards as local firms. While invoices can be in other languages, be prepared to provide a Portuguese translation upon request, and ensure all VAT amounts are presented in euros.

See Your Portuguese Invoice Template in Action

Preview how your invoice will look with Portuguese VAT numbers, tax identification fields, and required QR codes — ready for compliance.

Create Invoice for Portugal FAQs

  • Harvest allows you to include VAT and tax identification numbers on your invoices through the account settings.

  • SAF-T (Standard Audit File for Tax) is a compliance format that businesses in Portugal must use to report their transactions electronically to the tax authorities. It involves generating monthly XML files that detail all invoice data, which must be submitted by the 5th of the following month. This ensures transparency and accuracy in tax reporting.

  • Harvest allows you to invite team members to collaborate on projects by adding them to your account. You can manage their permissions, assign tasks, and track their time efficiently.

  • While invoice generators can automate many aspects of compliance, they may not always accommodate the latest regulatory changes immediately. Additionally, they may not support all specific formats required for different transaction types, such as B2G e-invoicing formats.

  • Harvest supports UBL e-invoices and can be configured to meet various European e-invoicing regulations, including those applicable to Portugal.