Print Invoice for Indonesia

To ensure your invoices are legally compliant in Indonesia, several key elements are mandatory. For all VAT-registered businesses (Pengusaha Kena Pajak, or PKP) with annual revenue exceeding IDR 4.8 billion, electronic invoicing (e-Faktur) is compulsory. This means invoices must be reported to and approved by the Directorate General of Taxes (DGT) via the e-Faktur platform, operating on a clearance model.

• NPWP Number: The Tax Identification Number (Nomor Pokok Wajib Pajak) of both the seller and the buyer (for corporate or government entities). For individual buyers, either their NPWP or National Identity Number (NIK)/passport number is required.
• Mandatory Local Tax Details: This includes the official invoice serial number (Nomor Seri Faktur Pajak - NSFP) and a QR code for verification, issued by the tax office. You must also clearly state the Value Added Tax (VAT) amount, which is 12% for 2025, along with the transaction code, date, and a detailed description of goods or services.
• Legal Terms and Conditions: While specific legal terms are integrated into the e-Faktur system's compliance, your invoice should also include standard payment terms, due dates, and authorized signatory details.

Customizing your invoice ensures it meets both regulatory standards and your business's unique operational needs. Flexibility in design and content is crucial for effective billing.

• Invoice Formatting in Rupiah and Foreign Currencies: Your invoice template should accommodate pricing in Indonesian Rupiah (IDR) and, if applicable, foreign currencies. When transacting in foreign currency, ensure you use the official KMK exchange rate at the time the invoice is created.
• Customizable Line Items for Different Services: Templates should allow for detailed, itemized lists of goods or services, including quantities, unit prices, and descriptions. The ability to add or modify columns and fields is important for accurately reflecting diverse offerings.
• Adding Business Logos and Branding: Incorporating your company logo, preferred fonts, and brand colors helps maintain a professional image and reinforces your brand identity. Most invoice solutions offer features to easily upload and position your logo.

Once your invoice template is customized and compliant, the final steps involve downloading and printing. This process should be straightforward, ensuring your documents are ready for distribution.

• Available File Formats for Download: Look for templates available in common formats like PDF, Microsoft Word (.docx), or Excel (.xlsx). PDF is widely used for its universal compatibility and professional appearance, often preferred for submission.
• Steps to Print Invoices: After customizing your template with all necessary details, save the document, typically as a PDF. Then, use your printer's standard functions to produce a physical copy. Ensure your printer settings are optimized for clear text and graphics.
• Ensuring Templates Meet Compliance Before Printing: Before printing, always double-check that all mandatory legal requirements are met, especially the inclusion of NPWP numbers, correct tax calculations (e.g., 12% VAT for 2025), and the official NSFP and QR code if it's an e-Faktur. For VAT-registered businesses, remember that paper invoices are generally not legally valid unless in specific emergency situations, as e-Faktur submission is mandatory.