Harvest
Time Tracking
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Billable Hours Tracker for It Teams

Harvest is a must-have for IT teams looking to streamline billable hours tracking and boost productivity. With its comprehensive features, Harvest ensures accurate invoicing and time management.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Imperative of Billable Hours Tracking for IT Teams

Accurate time tracking is essential for IT teams aiming to enhance profitability and project success. Companies often lose up to 20% of their annual productivity due to inefficient time management, and IT consultants can lose as much as 5-15% of revenue from poor tracking practices. These inefficiencies underscore the importance of distinguishing between billable and non-billable hours to ensure accurate client invoicing and project budgeting.

In the IT sector, where consultants charge between $100 to $250 per hour, failing to track time accurately can lead to significant revenue leakage. Studies indicate that only 67% of actual billable time gets invoiced, highlighting a critical gap that effective time tracking can bridge. By addressing these challenges, Harvest's time tracking and invoicing solutions can help IT teams reduce productivity leaks by up to 80%, potentially boosting revenue by 61%.

Essential Features of an IT Billable Hours Tracker

For IT teams, a robust billable hours tracker must include real-time timers, manual entry capabilities, and detailed project categorization. These features are crucial for distinguishing between billable and non-billable work, allowing for precise invoicing and project management. Harvest excels in this area by offering real-time tracking with one-click timers, ensuring that every billable hour is captured and invoiced accurately.

Advanced features like customizable reporting and mobile access further enhance a team's ability to manage their time effectively. Integrations with project management tools, such as Jira and Asana, streamline workflows, reducing administrative tasks by up to 50%. Harvest also leverages AI for improved efficiency, offering a 32% enhancement in work-time management.

Integrating Time Tracking with Your IT Ecosystem

Seamless integration of time tracking tools with existing IT workflows is crucial for maximizing efficiency. Harvest integrates with popular project management platforms like Asana and Jira, enabling IT teams to centralize their workflows without switching between applications. This integration reduces manual data entry and enhances data accuracy, thereby improving project management and invoicing processes.

Moreover, connecting time tracking tools with accounting and payroll systems simplifies financial management. Harvest's integration capabilities allow for automated invoicing and compensation, reducing the likelihood of errors by 44%. By unifying workflows, Harvest facilitates better visibility and control over project timelines and budget allocation.

Best Practices for Maximizing Billable Hours in IT

Maximizing billable hours requires a strategic approach to time management. IT teams should implement real-time tracking methods, using consistent increments to capture every minute accurately. Harvest supports this by providing real-time tracking and detailed reporting, which helps identify bottlenecks and optimize resource allocation.

Regular review and approval of time entries are essential practices for maintaining accuracy. Managers can leverage Harvest's reporting tools to assess team productivity and ensure compliance with industry standards, aiming for a 70-75% billable utilization rate. Additionally, providing clear guidelines and training ensures all team members consistently and accurately record their time.

Choosing the Right Solution: Pricing, Free Options, and Compliance

Selecting the right billable hours tracker involves evaluating pricing models and compliance features. Many tools offer per-user, per-project, or flat-rate pricing, with potential hidden fees. Harvest provides a 30-day free trial, allowing IT teams to explore its features without financial commitment.

Compliance with regulations like the Fair Labor Standards Act is crucial. Harvest ensures legal adherence by maintaining accurate time records and integrating seamlessly with payroll systems. This minimizes compliance risks, providing IT teams with a reliable solution for managing both on-site and remote workforces.

Billable Hours Tracker with Harvest

See how Harvest helps IT teams track billable hours accurately and streamline invoicing processes with seamless integrations.

Harvest dashboard displaying billable hours tracking for IT teams.

Billable Hours Tracker for It Teams FAQs

  • A billable hours tracker for IT teams should include real-time tracking, manual entry capabilities, project categorization, and integration with project management tools. Harvest provides these features, ensuring accurate invoicing and efficient time management.

  • Harvest integrates seamlessly with popular project management tools like Asana and Jira, allowing IT teams to track time directly within their existing workflows. This integration enhances data accuracy and streamlines project management and invoicing processes.

  • Yes, Harvest helps prevent revenue leakage by providing real-time tracking of billable hours and detailed reporting. This ensures that all billable time is accurately recorded and invoiced, reducing the potential for lost revenue.

  • Best practices include implementing real-time tracking, using consistent time increments, and regularly reviewing time entries. Harvest supports these practices with its one-click timers and detailed reporting features, enhancing accuracy and efficiency.

  • Harvest allows setting different billable rates for team members based on their roles, ensuring accurate and fair billing. This feature is crucial for IT teams with diverse roles and responsibilities.

  • While many tools offer free versions, they may lack advanced features. Harvest provides a comprehensive 30-day free trial, allowing IT teams to explore its full range of features without immediate cost commitments.

  • Time tracking improves project budgeting by providing accurate data on time spent, helping to forecast future projects and allocate resources efficiently. Harvest's detailed reporting supports these budgeting efforts effectively.

  • IT teams need to comply with regulations like the Fair Labor Standards Act, which mandates accurate time records. Harvest supports compliance by integrating with payroll systems and ensuring accurate record-keeping.