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Time Tracking
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Billable Hours Tracker for Project Coordinators

Project coordinators risk losing over 10% of billable hours due to delayed time tracking. Harvest offers real-time tracking and detailed reporting to optimize billing accuracy.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

How this utilization rate calculator works

Utilization is the share of paid working hours that are actually billable, and small gaps add up fast.

  • Utilization rate = billable hours ÷ available hours.
  • Revenue = team size × hours per week × utilization × billing rate.
  • Revenue gap = revenue at your target utilization − revenue at your current rate.

The annual opportunity is that monthly gap carried across the year.

Billable Hours Tracking with Harvest

The preview shows Harvest's interface for detailed task breakdowns and real-time billable hour tracking, perfect for project coordinators.

Harvest billable hours tracking interface tailored for project coordinators

Billable Hours Tracker for Project Coordinators FAQs

  • Freelancers often use time-tracking tools like Harvest to accurately log their billable hours. Features like one-click timers and manual entry options help capture every billable moment. Additionally, integration with project management tools enhances workflow efficiency.

  • A billable hours tracker for project coordinators should include real-time tracking, detailed reporting, and integration with project management tools. Harvest offers these features, along with customizable billing rates and mobile accessibility, to ensure comprehensive tracking.

  • Project coordinators can prevent losing billable hours by encouraging real-time logging and using tools like Harvest. Harvest's start/stop timers and detailed task breakdowns ensure accurate time capture, reducing the risk of missed billable time.

  • Yes, Harvest integrates seamlessly with popular project management software such as Asana, Trello, and Basecamp. These integrations facilitate smooth time tracking and project coordination, enhancing overall productivity.

  • Using a specialized billable hours tracker like Harvest provides numerous benefits, including improved project profitability, better resource allocation, and enhanced client transparency. Accurate tracking also supports compliance and optimizes billing processes.

  • Yes, some billable hours tracking tools offer free versions or trials. Harvest provides a free 30-day trial, allowing users to explore its features, including real-time tracking and detailed reporting, without upfront costs.

  • Common challenges include cultural resistance to new tools, manual entry errors, and lack of oversight. Harvest addresses these with user-friendly interfaces, automated tracking options, and detailed reporting to improve adoption and accuracy.

  • Harvest supports accurate invoicing by allowing detailed task breakdowns and customizable billing rates for different projects. This ensures that invoices reflect true project costs, enhancing client trust and financial transparency.