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Timesheet App for Project Coordinators

Project coordinators face the challenge of managing team hours and project budgets. Harvest is the timesheet app that offers seamless integrations and detailed reporting to enhance project oversight.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Strategic Imperative: Why Project Coordinators Need Advanced Timesheet Apps

Project coordinators play a pivotal role in ensuring projects are delivered on time and within budget. An advanced timesheet app is crucial for this, going beyond mere payroll purposes to become a cornerstone of effective project management. Studies show that businesses utilizing project-based timesheets have reported a 30% increase in project efficiency and a 20% reduction in project overruns. These figures underscore the importance of accurate time tracking in mitigating risks and enhancing project outcomes.

Real-time data provided by timesheet apps empowers project coordinators to make proactive decisions. This is essential in large organizations where overlapping projects demand precise resource allocation and budget monitoring. With Harvest, coordinators gain access to detailed reports that highlight team utilization and uninvoiced amounts, offering insights into project efficiency and financial health.

Essential Features of a Project Coordinator's Timesheet App

When selecting a timesheet app, project coordinators should look for features that offer granular control over time tracking. This includes logging time against specific tasks, sub-tasks, and diverse work types. Harvest excels in this area with one-click timers and manual time entry options, ensuring flexibility in how time is recorded. Moreover, Harvest supports tracking both billable and non-billable hours, which is critical for maintaining financial oversight and optimizing project budgets.

Integration capabilities are another essential feature, allowing seamless connectivity with existing project tools. Harvest integrates with popular platforms like Asana, Trello, and Jira, facilitating a cohesive workflow. Additionally, the app's customizable reporting features enable coordinators to conduct in-depth project profitability analyses, ensuring that financial objectives are consistently met.

Implementing Timesheet Apps: Best Practices for Success

Successfully implementing a timesheet app requires clear objectives and team buy-in. Begin by defining why time-tracking is necessary, such as improving budget forecasting or monitoring billable hours. Harvest makes this process simpler with its intuitive interface and easy-to-use features that encourage consistent adoption. Setting up real-time timers and manual time entry options allows teams to choose the best method for their workflow, balancing precision with practicality.

Automation is key to reducing administrative burdens and enhancing accuracy. Harvest's integration capabilities with project management tools ensure that time entry becomes a natural part of daily routines. Establishing a clear approval process, where managers review and approve timesheets, further ensures data accuracy and consistency. Regularly utilizing Harvest's reporting features can illuminate bottlenecks and discrepancies, aiding in continuous process improvement.

Navigating Compliance and Industry-Specific Needs

Compliance with labor laws and data privacy regulations is non-negotiable when managing timesheet apps in a professional setting. For industries like government contracting, adherence to DCAA and FAR timekeeping requirements is crucial. Harvest supports these needs with real-time tracking and detailed recording capabilities, ensuring compliance with specific industry standards.

Data protection laws such as GDPR and CCPA also play a significant role, requiring informed consent and secure data storage. Harvest addresses these concerns with robust security measures that protect sensitive time-tracking data. For client-service industries, the app's ability to track billable and non-billable hours aids in accurate client billing and chargebacks, preventing revenue leakage and enhancing profitability.

Harvest: Timesheet App for Project Coordinators

Explore how Harvest's timesheet app integrates with project management tools and provides detailed reporting to optimize team performance.

Screenshot of Harvest timesheet app features for project coordinators.

Timesheet App for Project Coordinators FAQs

  • A timesheet app for project coordinators should include integration with project management tools, detailed time tracking for tasks and milestones, billable and non-billable hour tracking, managerial review workflows, and customizable reporting. Harvest offers all these features, ensuring efficient project oversight.

  • A timesheet app provides real-time data on time spent, helping compare forecasted vs. actual hours. This allows project coordinators to identify resource over- or under-utilization, making data-driven decisions for future planning and cost control. Harvest’s detailed reports aid in this process.

  • Yes, Harvest integrates seamlessly with popular project management tools like Asana, Trello, and Jira. These integrations facilitate a smooth workflow, ensuring that time tracking aligns with project management activities.

  • Absolutely. Harvest provides expense tracking with receipt capture and allows you to set project budgets. Alerts notify you when approaching budget limits, helping maintain financial oversight and control.

  • Timesheet apps must comply with labor laws and data protection regulations like GDPR and CCPA. Harvest addresses these with secure data storage and features that ensure compliance with industry-specific standards such as DCAA for government contractors.

  • Harvest supports multi-project management through features like project filtering and budget monitoring. These tools help manage overlapping timelines and ensure that resources are allocated efficiently across projects.

  • For remote teams, Harvest offers cloud-based access and mobile applications, enabling team members to log hours from anywhere. This flexibility is crucial for managing distributed teams effectively.