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Time Tracker for Project Coordinators

46% of project coordinators don't use timesheet software, risking inefficiencies. Harvest offers a seamless solution with detailed tracking and reporting.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Strategic Imperative of Time Tracking for Project Coordinators

Time tracking is essential for project coordinators to enhance project management and optimize resource allocation. Studies show that 46% of UK desk workers, including 41% in project management roles, do not use timesheet software, leading to inefficiencies. Without effective time tracking, projects risk exceeding budgets and schedules by 15-25% due to missed billable hours and lack of real-time progress measurement. By implementing a robust time tracking system, coordinators can enhance accountability, improve forecasting accuracy, and ensure compliance with legal requirements.

For project coordinators, accurate time tracking is more than just logging hours. It provides actionable insights into project health and team performance. For instance, a hospitality service provider increased its billable hours by 10% after adopting time tracking, highlighting its potential to improve profitability. Additionally, time tracking reduces administrative overhead, freeing coordinators for strategic tasks that boost overall efficiency.

Essential Features of a Project Coordinator's Time Tracker

Project coordinators need time trackers with features tailored to their complex roles. A key requirement is the ability to track both billable and non-billable hours, providing granular insights into project costs and profitability. Harvest excels in this area, offering detailed reports that distinguish between billable and non-billable hours, aiding in precise financial analysis. Moreover, Harvest's real-time tracking and manual entry options accommodate diverse workflows, ensuring flexibility.

Advanced reporting is another critical feature, allowing coordinators to compare project budgets against actual time spent. This functionality helps in making data-driven decisions to optimize resource allocation. Integrations with project management tools like Asana, Trello, and Jira are also vital, as they streamline workflows and enhance project visibility. Harvest supports these integrations, making it an ideal choice for project coordinators looking to maintain a cohesive project management ecosystem.

Maximizing Efficiency: Best Practices for Time Tracking Adoption

Adopting time tracking practices can significantly boost a project's efficiency and productivity. One effective strategy is to cultivate a culture of consistent daily time entry among team members. By logging time at the end of each workday, coordinators can ensure data accuracy and reduce reliance on memory. Harvest facilitates this with its user-friendly interface and one-click timers, making time entry quick and straightforward.

Establishing clear categories for tasks and projects is equally important. This standardization ensures uniform data entry and enhances the accuracy of time-tracking reports. Harvest's customizable categories allow coordinators to tailor their tracking to specific project needs. Furthermore, gaining team buy-in from the outset is crucial. Communicating the benefits of time tracking helps avoid perceptions of micromanagement and encourages consistent adoption across the team.

Selecting the Right Tool: Considerations for Functionality and Budget

When selecting a time tracker, project coordinators must consider functionality and budget. Usability, ease of adoption, and scalability are crucial factors. Harvest stands out with its intuitive interface and comprehensive feature set, catering to both small teams and larger enterprises. It offers a free 30-day trial, allowing coordinators to explore its capabilities without financial commitment.

Budget-friendly options like Harvest provide essential features such as enhanced reporting and seamless integrations. These tools support a wide range of project management needs, ensuring coordinators can manage complex projects effectively. Additionally, Harvest’s ability to integrate with accounting and HR systems streamlines processes, reducing administrative burdens and enhancing overall project efficiency.

Time Tracker for Project Coordinators with Harvest

See how Harvest tracks hours, manages budgets, and integrates with Asana and Jira to enhance project coordination.

Harvest time tracking interface for project coordinators

Time Tracker for Project Coordinators FAQs

  • A time tracker for project coordination should include real-time start/stop timers, manual time entry, tracking of billable and non-billable hours, customizable reporting, and seamless integration with project management tools. Harvest offers all these features and more.

  • Time tracking improves project profitability by ensuring all billable hours are captured and reducing budget overruns. For example, a hospitality service provider increased billable hours by 10% after implementing time tracking. Harvest's detailed reports help identify cost sinks for corrective action.

  • Yes, Harvest offers a free 30-day trial and budget-friendly plans with essential features like enhanced reporting and integrations, making it accessible for project coordinators managing tight budgets.

  • Harvest integrates with popular project management tools like Asana, Trello, and Jira. These integrations streamline workflows by syncing time entries with project tasks, enhancing overall project visibility and coordination.

  • Time tracking enhances team productivity by providing transparency into workloads and accountability. This leads to better resource management and reduced burnout. Harvest's reports highlight underutilized resources, allowing coordinators to balance workloads effectively.

  • Billable hours are those that can be charged to a client, while non-billable hours are internal or administrative tasks that can't be billed directly. Harvest tracks both types, providing insights into project costs and profitability.

  • Yes, Harvest allows project coordinators to set and monitor project budgets, comparing them with actual hours spent. This feature helps in resource allocation and prevents budget overruns.

  • Timesheet approvals in Harvest ensure accuracy and compliance in project time tracking. By requiring managerial approval, it minimizes errors and ensures that all logged hours are legitimate and accounted for.