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Time Tracking
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Billable Hours Tracker for Project Managers

Harvest empowers project managers to track billable hours accurately, enhancing profitability by up to 15% and integrating seamlessly with invoicing systems.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Strategic Importance of Billable Hour Tracking

Tracking billable hours is critical for project managers seeking to maximize profitability and maintain transparent client relationships. Accurately capturing billable hours can lead to a 10-15% increase in profitability within a year, as it enables precise project cost management and early detection of budget overruns. This practice not only ensures fair compensation for work completed but also enhances financial visibility, allowing for competitive pricing and maximized revenue.

For project managers, differentiating between billable and non-billable hours is essential. Billable hours are directly tied to client projects, while non-billable hours include internal activities. Understanding this distinction can prevent revenue leakage, which commonly results in a 15-25% loss in billable hours. Harvest offers project managers a reliable way to track these hours effectively, integrating seamlessly with invoicing systems to provide detailed, accurate client billing.

Essential Features of a Billable Hours Tracker

When selecting a billable hours tracker, project managers should prioritize tools that offer real-time tracking and comprehensive reporting. Key features include real-time timers, manual time entry options, and the ability to categorize hours as billable or non-billable. Harvest excels in these areas, providing project managers with the tools needed to maintain accurate records and optimize team productivity.

Integration capabilities are crucial as well. Harvest connects with popular platforms like QuickBooks and Slack, streamlining invoicing and payroll processes. This integration reduces administrative tasks and enhances cash flow by automating the billing process. Additionally, Harvest's mobile applications ensure that managers can track hours and manage projects on the go, maintaining productivity across various work environments.

Best Practices for Implementing Time Tracking

Implementing a reliable time tracking system requires clear policies and consistent team adoption. Project managers should define billable and non-billable activities, establishing a clear process for logging hours. Harvest supports this with its intuitive interface and customizable features, making it easy for teams to log time efficiently and accurately.

Training and consistent logging are vital. Encouraging daily time logs with detailed task descriptions improves data reliability and transparency. Regular review and analysis of this data can help project managers identify patterns, monitor progress, and adjust resources as needed. Harvest's detailed reporting capabilities assist in this analysis, providing insights into team utilization and project health.

Optimizing Productivity and Client Trust with Harvest

Using a tool like Harvest can significantly enhance productivity and strengthen client relationships. By providing real-time visibility into project status and team productivity, Harvest helps project managers identify bottlenecks and optimize workflows. This proactive approach to resource planning prevents over-allocation and improves efficiency.

Moreover, Harvest enhances client communication by offering detailed reports that justify invoices and demonstrate value. This transparency builds trust and refines project estimation and pricing models based on historical data. For project managers, leveraging these insights is crucial for maintaining competitive advantage and ensuring successful project outcomes.

Harvest: Billable Hours Tracker

See how Harvest tracks billable hours and integrates with invoicing systems to boost project profitability.

Screenshot of Harvest's billable hours tracking features for project managers.

Billable Hours Tracker for Project Managers FAQs

  • Tracking billable hours is crucial for ensuring fair compensation and improving financial visibility. It enhances project profitability by up to 15% and helps build client trust through transparent invoicing.

  • Look for real-time timers, manual time entry, billable/non-billable categorization, and integrations with invoicing systems. Harvest offers these features, enhancing productivity and cost control.

  • Harvest integrates tracked billable hours directly into invoicing, automating the billing process. This reduces manual errors and improves cash flow, streamlining the entire billing cycle.

  • Yes, Harvest allows you to set project budgets and receive alerts when approaching limits. This proactive management helps prevent budget overruns and maintains project profitability.

  • Harvest provides mobile applications for both iOS and Android, allowing project managers to track time and manage projects on the go, ensuring continuous productivity.

  • Harvest's detailed reports provide insights into productivity bottlenecks, allowing you to streamline workflows and allocate resources efficiently, enhancing team productivity and preventing burnout.

  • Challenges include poor adoption and inaccurate data. Harvest addresses these with user-friendly timers, detailed reporting, and integrations with tools like Asana and Slack to improve uptake and data accuracy.