Harvest
Time Tracking
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Time Tracking App for Coaches

Harvest is a time tracking app tailored for coaches, helping them manage client sessions and track billable hours with ease. With one-click timers and detailed reporting, Harvest optimizes time management for coaching professionals.

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What should you charge per hour?

Most freelancers and consultants dramatically undercharge. This calculator accounts for what most people miss: non-billable time, taxes, and overhead.

$
Accounting for vacation, holidays, sick days
60%
Most freelancers can bill 50-70% of their time. The rest goes to admin, marketing, proposals, and learning.
$
Software, insurance, equipment, accounting, taxes beyond income tax, etc.
Your break-even rate $0
Recommended rate (+20% buffer) $0
Billable hours per week 0h
Equivalent daily rate $0

Start tracking your billable hours

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Administrative Burden: Why Coaches Need Specialized Time Tracking

Coaches often find themselves overwhelmed by the administrative tasks that accompany a growing client base. Research shows that coaches spend up to 15 hours per week on non-billable activities such as unbilled hours and client communication. This inefficiency can result in a significant 9% loss of time due to toggling between various applications. Harvest addresses these challenges with its one-click timers and detailed reporting capabilities, allowing coaches to reclaim 3-5 hours of work each week that might otherwise go unnoticed.

Generic time tracking tools often fall short in capturing the unique needs of coaches, missing crucial activities like prep time and session follow-ups. By contrast, Harvest’s manual time entry and project-specific tracking ensure that no billable hour is left unaccounted for. This precision helps reduce the administrative burden, allowing coaches to focus more on their clients and less on paperwork.

Core Features of Time Tracking Apps for Coaching Success

Effective time management is crucial for coaching success, and specialized apps like Harvest provide the tools needed to manage this efficiently. Session management features such as automated scheduling and reminders minimize no-shows and streamline appointments. Harvest’s integrations with platforms like Asana and Slack further enhance productivity, ensuring that all client interactions are timely and seamless.

Tracking billable hours and managing invoices are simplified with Harvest. The app's ability to convert tracked time into invoice line items and manage expenses ensures accurate billing, saving coaches from potential income loss. With flexible per-project rates and customizable reporting, Harvest caters to the specific financial tracking needs of coaching professionals.

Enhancing Client Engagement and Progress Tracking

Client engagement is at the heart of effective coaching, and Harvest supports this with its robust tracking features. Harvest's session tracking for individual clients and group coaching enables coaches to log time accurately, fostering a structured approach to client management. By offering customizable reports, Harvest allows coaches to generate detailed insights into coaching hours and client progress.

Tools like goal setting and performance metrics are integral to maintaining client motivation and accountability. Harvest provides a platform where coaches can visualize client development over time, reinforcing positive behavior and enhancing engagement. The ability to track time spent on client communication and follow-ups ensures that coaches remain on top of their client interactions, further strengthening the coach-client relationship.

Choosing and Implementing the Right Time Tracking Solution

Selecting the right time tracking solution involves evaluating pricing models and integration capabilities. Harvest offers a free 30-day trial, allowing coaches to test its features without commitment. With options like flat-rate and tiered subscriptions, Harvest aligns with varying budgetary needs. Integrating seamlessly with CRM, scheduling, and payment processing tools, Harvest creates a unified workflow that eliminates the inefficiencies of managing multiple applications.

To ensure successful adoption, coaches should encourage immediate time logging and utilize Harvest’s one-click timers. By tracking both billable and non-billable work, coaches can gain a clearer understanding of their time allocation and improve overall productivity. Overcoming challenges like procrastination and distractions becomes manageable with Harvest's structured planning and automation features, making it an invaluable tool for coaching professionals.

Harvest: Time Tracking App for Coaches

See how Harvest helps coaches track sessions and billable hours efficiently. Explore features like one-click timers and detailed reports.

Screenshot of Harvest time tracking app for coaches managing sessions.

Time Tracking App for Coaches FAQs

  • Coaches benefit from time tracking apps by reducing the time spent on administrative tasks, which often accounts for 36% of their professional time. By reclaiming 3-5 hours of work weekly that might otherwise be overlooked, coaches can focus more on client engagement and less on paperwork.

  • Yes, Harvest lets coaches track time for both individual and group coaching sessions by logging time to specific projects and tasks. This helps in maintaining detailed records and ensuring accurate billing for each session type.

  • Harvest offers comprehensive features for tracking billable hours, including flexible per-project rates and the ability to convert tracked time into invoice line items. This ensures that coaches can bill accurately for their services and gain insights into their financials.

  • Harvest enhances client engagement through features like session tracking, customizable reports, and time tracking for client communication. These tools allow coaches to maintain structured client interactions, visualize progress, and reinforce accountability.

  • Harvest offers a free 30-day trial without requiring a credit card. It provides flexible pricing models, including flat-rate and tiered subscriptions, catering to different budgetary needs and allowing coaches to choose an option that aligns with their practice.

  • Time tracking helps reduce administrative workload by automating tasks such as invoicing and session scheduling. This allows coaches to reclaim up to 15 hours of non-billable time each week, improving overall efficiency and focus on client sessions.

  • Yes, Harvest integrates with popular tools like Asana, Trello, Slack, and QuickBooks, creating a seamless workflow that reduces the need for manual data entry and helps coaches manage their operations more efficiently.