Harvest
Time Tracking
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Time Tracking App for Event Planners

Event planners can face up to 80% timesheet errors, leading to underbilling. Harvest offers precise time tracking to enhance profit margins by up to 25%.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Strategic Advantage of Time Tracking for Event Planners

Effective time tracking is crucial for event planners aiming to enhance profitability and client satisfaction. Inaccurate tracking can lead to underbilling and lost revenue, with 75% of U.S. businesses experiencing time theft annually and 80% of timesheets requiring corrections. By implementing precise time tracking, event planners can improve their profit margins by 10-25%, ensuring that pricing strategies are based on actual effort data rather than estimations.

Harvest is an ideal solution for event planners, offering features that streamline time tracking across different event phases, such as planning, execution, and wrap-up. With Harvest, planners can build client trust through transparent billing, leveraging detailed reports that cover all aspects of time allocation and project profitability. This strategic approach not only builds better client relationships but also enhances overall business intelligence for more informed decision-making.

Essential Features and Integrations for Event Planning

For event planners, a time tracking app must offer more than just basic hour logging. Essential features include real-time timers, manual entry options, and project/task categorization. Harvest excels in these areas by allowing planners to track time across various event phases and distinguish between billable and non-billable hours, crucial for accurate client billing.

Integrations with tools like Asana make Harvest a powerful ally in event management, enabling seamless synchronization with existing workflows. Mobile accessibility ensures planners can track time on-site or remotely, critical for event teams on the go. Additionally, Harvest's robust reporting and analytics provide insights into project profitability and team performance, allowing planners to optimize resource allocation and improve scheduling accuracy.

Implementing Time Tracking: Best Practices for Event Planners

Adopting time tracking practices without micromanagement concerns is key for event planners. Communicating the benefits, such as workload management and preventing burnout, can foster a culture of trust. Selecting user-friendly tools like Harvest, which require minimal training, encourages consistent team adoption.

Establishing clear, consistent categories for tasks and projects, and defining billable activities are essential steps. Harvest supports real-time tracking, which enhances accuracy and reduces memory decay. Regular reviews of time logs further ensure reliability, while automation features in Harvest reduce administrative burdens, allowing planners to focus on high-impact activities. This strategic implementation of time tracking can ultimately lead to a 20-30% increase in billable hour capture within just 90 days.

Optimizing Operations and Client Relationships with Harvest

Beyond simple time tracking, Harvest empowers event planners to optimize operations and strengthen client relationships. By using time data for accurate project estimations, planners can set optimal rates, including a recommended 20-30% profit margin, ensuring business sustainability. Harvest's detailed reporting features facilitate transparent, detailed billing, which boosts client confidence and satisfaction.

Furthermore, Harvest helps identify productivity bottlenecks and optimize team workflows, leveraging insights from time allocation data. Whether choosing between free or paid solutions, Harvest offers a comprehensive suite that balances functionality and cost, making it a preferred choice for event planners aiming to streamline their operations and enhance client trust.

Harvest for Event Planners

See how Harvest streamlines time tracking for event phases, enhancing client billing and operational efficiency for planners.

Screenshot showing Harvest's time tracking features for event planners.

Time Tracking App for Event Planners FAQs

  • Essential features include real-time timers, manual time entry, project/task categorization, and distinction between billable and non-billable hours. Mobile accessibility and integrations with tools like Asana are also crucial.

  • Harvest integrates seamlessly with event management tools like Asana, allowing for synchronized time tracking with your event tasks. This integration helps streamline workflows and reduces administrative tasks.

  • Accurate time tracking can improve profit margins by 10-25%. By capturing billable hours more effectively and basing pricing on real effort data, planners can avoid underbilling and optimize their revenue.

  • Yes, Harvest allows for detailed time tracking across various event phases such as planning, execution, and wrap-up. This feature enables planners to allocate time accurately and manage resources efficiently.

  • Time tracking provides transparency and justification for invoices, reducing disputes. Tools like Harvest offer detailed reporting that covers all aspects of time allocation, ensuring clients understand the value of services rendered.

  • Mobile accessibility ensures that time tracking can be done on-site or remotely, which is crucial for event planners who work across various locations. Apps like Harvest provide mobile support for seamless tracking anywhere.

  • Harvest offers collaboration tools with permissions and approvals, helping manage multiple vendors and team members. This ensures efficient task delegation and helps maintain control over event operations.