Harvest
Time Tracking
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Time Tracking Software for Field Services

Manual time tracking can lead to significant payroll errors, but Harvest offers a precise solution with its robust time tracking and project management features.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Importance of Accurate Time Tracking in Field Services

Accurate time tracking is essential for field services, significantly impacting payroll accuracy, job costing, and overall efficiency. Manual timekeeping methods can lead to error rates between 1% and 8% of total payroll, causing financial discrepancies and compliance challenges. Studies show that companies with real-time data access achieve an 18% higher first-time fix rate, highlighting the operational benefits of precise time tracking.

For field service companies, accurate time data ensures precise client billing, prevents revenue leakage, and maintains customer trust. It also plays a critical role in resource allocation and profitability, making it vital for companies to implement effective time tracking solutions. By using software like Harvest, businesses can automate time tracking, ensuring accuracy and improving operational efficiency.

Core Features and Benefits of Harvest for Field Services

Harvest offers essential features that enhance time tracking in field services, addressing common challenges and improving efficiency. Its GPS tracking and geofencing capabilities enable location-verified attendance, reducing time theft and providing real-time visibility into technician locations. This ensures accurate tracking of mobile workforce hours and enhances operational transparency.

With mobile clock-in/out functionality, technicians can easily record work hours from their smartphones, eliminating paper timesheets. Harvest also integrates with project management tools like Asana and Trello, facilitating seamless job costing and reporting. This integration allows for accurate labor hour capture, supporting precise job costing, project budgeting, and performance analysis.

Navigating Pricing Models and Integration Capabilities

Understanding the pricing structures and integration capabilities of time tracking software is crucial for field services. Common pricing models include per-user subscriptions, ranging from $35 to $150 per user per month, and per-job pricing, charging $2 to $15 per completed work order. These models allow businesses to choose a plan that aligns with their operational needs and budget.

Harvest facilitates seamless integration with accounting software such as QuickBooks and Xero, and project management systems, ensuring unified workflows and data transparency. This connectivity minimizes manual data entry, reduces administrative burdens, and enhances operational efficiency. By selecting a solution like Harvest, field service companies can optimize their workflows and achieve better cost management.

Ensuring Compliance and Best Practices in Time Tracking

Compliance with labor laws is a critical aspect of time tracking in field services. In the United States, regulations like the Fair Labor Standards Act (FLSA) require employers to maintain detailed records of hours worked and overtime, with records retained for at least three years. State-specific laws may impose additional requirements, such as stricter privacy regulations around GPS tracking.

To ensure compliance, Harvest allows businesses to automate compliance checks, reducing administrative burdens and ensuring adherence to legal standards. Employers should also inform employees about tracking policies and obtain their consent, fostering trust and legal compliance. By implementing best practices, including involving technicians in software selection, companies can enhance user adoption and operational efficiency.

Harvest for Field Services

Explore Harvest's time tracking features tailored for field services, including GPS tracking and seamless integrations with your favorite tools.

Harvest time tracking interface for field services

Time Tracking Software for Field Services FAQs

  • Accurate time tracking in field services prevents payroll errors and ensures precise client billing, which is crucial for maintaining customer trust and preventing revenue leakage. It also enhances operational efficiency and resource allocation.

  • Common pricing models include per-user subscriptions, typically ranging from $35 to $150 per user per month, and per-job pricing, which can range from $2 to $15 per completed work order. These models allow businesses to choose based on their operational needs.

  • GPS tracking provides location-verified attendance, reducing time theft and giving managers real-time visibility into technician locations. This improves operational transparency and allows for more accurate tracking of mobile workforce hours.

  • Yes, Harvest integrates with project management tools such as Asana and Trello, and accounting software like QuickBooks and Xero. This ensures seamless data flow and enhances operational efficiency by reducing manual data entry.

  • Compliance requirements include maintaining detailed records of hours worked, overtime, and pay rates, with records retained for a minimum of three years. Harvest helps automate compliance checks, ensuring adherence to legal standards.

  • Mobile functionality allows field technicians to clock in and out using their smartphones, eliminating the need for paper timesheets. This streamlines payroll processes and ensures accurate time tracking.

  • Common challenges include user adoption and connectivity issues. Involving technicians in the software selection process and ensuring offline capabilities can mitigate these challenges, enhancing user adoption and operational efficiency.

  • Harvest enhances efficiency by providing GPS tracking for real-time updates, integrating with project management tools, and automating time tracking processes, reducing administrative burdens and improving resource allocation.