Harvest
Time Tracking
Sign up free

Time Tracking for Professional Services

Harvest empowers professional services to track every billable hour accurately, preventing the loss of up to 25% of revenue. With features like automated invoices and detailed reporting, Harvest is the ideal solution.

Try Harvest Free

How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Imperative of Time Tracking for Professional Services

Time tracking is essential for professional services, especially for consultants who rely on accurate billing to maintain profitability. Inadequate time tracking systems can lead to the loss of 15-25% of billable hours annually, which, for a firm with 50 consultants billing at $200 per hour, equates to a staggering $780,000 to $1.3 million in lost revenue. This highlights the critical need for precise time management solutions.

Beyond mitigating revenue loss, accurate time tracking can boost profitability by up to 30%. This is achieved by reducing productivity leaks, which can enhance revenue by as much as 61%. Time tracking also fosters transparency and trust with clients by providing detailed records of hours worked. By leveraging Harvest, professional services can ensure they capture every billable hour accurately and enhance client relationships through transparent invoicing.

Essential Features of Effective Time Tracking Tools for Consultants

Effective time tracking tools for consultants must offer several key features to support efficient and accurate work processes. Real-time tracking capabilities, such as one-click start/stop timers and manual entry options, are crucial. These features help reduce underreporting, which can account for a 15-25% loss in billable time.

Harvest excels in categorizing time entries by client, project, and task, providing consultants with granular detail necessary for billing and analysis. It also allows tracking of both billable and non-billable hours, ensuring complete financial accuracy. Furthermore, its robust reporting and analytics tools offer insights into project profitability, team utilization, and workload distribution, enabling consultants to better manage their resources and maximize revenue.

Streamlining Billing and Invoicing with Time Tracking Data

Turning time tracking data into invoices should be seamless and efficient. Harvest facilitates this by automatically generating invoices from tracked and approved time entries, reducing the administrative burden. Consultants can customize invoice layouts to include detailed line items, fostering transparency and accelerating payment cycles.

Additionally, Harvest's ability to set different hourly rates for various projects and team members ensures precise billing. This flexibility is particularly valuable in professional services where project complexity and staff expertise can vary widely. By reducing manual invoicing efforts, Harvest allows consultants to focus on client work, ultimately improving cash flow and operational efficiency.

Integrating Time Tracking for Enhanced Workflow and Profitability

Integrating time tracking with other business tools is crucial for streamlined workflows and enhanced profitability. Harvest offers seamless integration with popular project management software like Asana and Trello, allowing consultants to manage tasks and deadlines more effectively. This ensures time tracking is incorporated into existing workflows without disruption.

Furthermore, Harvest connects with accounting and payroll systems, simplifying financial management. This integration allows for better capacity planning, resource allocation, and project estimation. Automated reminders and approval workflows in Harvest help maintain data accuracy, ensuring that no billable hours are overlooked during client engagements. By leveraging these integrations, professional services can achieve more efficient operations and improved profitability.

Track Professional Hours with Harvest

See how Harvest tracks billable hours, generates invoices, and integrates with project management tools for professional services.

Harvest time tracking interface for professional services

Time Tracking for Professional Services FAQs

  • Professional services track billable hours using time tracking software like Harvest, which offers one-click timers and manual entry options. This ensures all work time is accurately logged, categorized, and billed to clients.

  • Consultants should look for time tracking software with real-time tracking, project categorization, billable vs. non-billable hour tracking, and robust reporting. Harvest offers all these features plus integration with other tools for seamless workflow.

  • Yes, Harvest allows you to generate professional invoices directly from tracked and approved hours. You can customize invoice layouts and apply different hourly rates, streamlining your billing process.

  • Harvest integrates with popular project management tools like Asana and Trello, allowing you to track time within your existing workflows. This integration helps streamline project management and time tracking.

  • Automated time tracking reduces administrative tasks by 50%, increases accuracy, and prevents underreporting of billable hours. Harvest's start/stop timers and reminders help ensure all hours are captured.

  • Time tracking improves project profitability by providing insights into billable hours, project costs, and team efficiency. Tools like Harvest offer detailed reports to help consultants maximize revenue and manage resources effectively.

  • Categorizing time entries by client and project ensures detailed billing and analysis, helping consultants understand time allocation and project profitability. Harvest facilitates this with its flexible categorization features.