Harvest
Time Tracking
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Time Tracking Software for Recruiting

Harvest is a time tracking and invoicing tool that helps recruitment agencies manage employee hours and improve client billing accuracy.

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How many hours did you work this week?

Enter your clock-in and clock-out times for each day. The calculator handles breaks, overtime, and weekly totals automatically.

Day Clock In Clock Out Break Hours
Total hours this week 0h
Regular hours (≤40) 0h
Overtime hours 0h
Average hours/day 0h
Total break time 0h

Track time automatically with Harvest

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Strategic Importance of Time Tracking in Recruitment

Effective time tracking is vital for recruitment agencies to manage employee hours and streamline client billing processes. Accurate tracking helps reduce administrative burdens, saving agencies over 30 hours monthly, which can be redirected towards core activities like candidate sourcing and client engagement. With the average time to hire spanning 24 to 44 days, minimizing inefficiencies in time management becomes crucial to maintaining competitive advantage. Recruitment agencies typically fill technical roles within 60 days and business roles within 50, and precise time tracking aids in optimizing these timelines.

Moreover, time tracking software can directly influence client satisfaction and operational efficiency. For instance, reducing interview timelines by just 5 days can lead to a 20% increase in candidate Net Promoter Scores. Agencies that manage time effectively can stabilize their hires per recruiter at approximately 5.4 per quarter. This elevates both recruiter performance and client confidence, highlighting the strategic role of time tracking in recruitment operations.

Core Features of Specialized Recruitment Time Tracking Software

Recruitment agencies require time tracking software with features tailored to their specific needs. Essential functionalities include automated time capture, which can be achieved through mobile apps or one-click timers, reducing the risk of manual entry errors. Harvest, for example, offers one-click start/stop timers that log time to projects and tasks, ensuring accurate data capture for staffing agencies.

Integration capabilities are also critical, allowing seamless connectivity with existing HR and payroll systems. Harvest integrates with platforms like QuickBooks and Xero, enhancing operational efficiency. Additionally, robust reporting and analytics tools enable agencies to analyze project profitability and employee productivity. Harvest's customizable reporting tools provide insights into these metrics, supporting informed decision-making and strategic planning.

Ensuring Compliance and Mitigating Legal Risks

Compliance with labor laws is a significant concern for staffing agencies, especially when managing a flexible workforce. The Fair Labor Standards Act (FLSA) requires employers to maintain detailed payroll records and ensure overtime pay at 1.5 times the regular rate for non-exempt employees. Time tracking software helps agencies adhere to these regulations by accurately logging work hours and generating necessary reports.

Harvest's detailed reporting capabilities facilitate compliance by capturing all necessary data for wage calculations and record-keeping. This is particularly vital for agencies operating across multiple states with varying labor laws, such as those in California, where comprehensive record-keeping is mandatory. By leveraging Harvest's tools, recruitment agencies can mitigate legal risks and maintain compliance with federal and state-specific labor laws.

Enhancing Productivity and Operational Efficiency

Time tracking software plays a crucial role in enhancing productivity and operational efficiency within recruitment agencies. Automated reminders and real-time tracking features encourage timely and accurate time entries, fostering a culture of transparency and accountability. Harvest's one-click timers and customizable alerts support real-time tracking, reducing the administrative workload and enhancing employee adoption.

Furthermore, by integrating time tracking software with payroll, accounting, and HR systems, agencies can streamline data flow, reduce redundancy, and improve overall efficiency. Harvest's integration capabilities with tools like Asana and Slack simplify these processes, ensuring that all team members are aligned and informed. This integration not only boosts productivity but also enhances the agency's ability to deliver timely and accurate client billing.

Streamline Recruitment with Harvest

Harvest's time tracking software optimizes recruitment agency operations, enhancing hour management and billing accuracy.

Harvest interface showing time tracking features for recruiting.

Time Tracking Software for Recruiting FAQs

  • Recruitment agencies should prioritize features like automated time capture, integration with HR and payroll systems, and robust reporting tools. Harvest offers one-click timers and integrations with QuickBooks and Xero, making it an ideal choice for managing client projects efficiently.

  • Time tracking software improves billing and payroll processes by ensuring accurate time logs and automating invoice generation. Harvest, for example, allows agencies to track billable hours with flexible rates, streamlining client billing and payroll calculations.

  • Compliance with labor laws is essential, especially regarding overtime pay and record retention. Harvest helps agencies adhere to regulations by providing detailed reporting tools that capture necessary data for compliance with FLSA and state-specific laws.

  • Time tracking software enhances productivity by automating time capture and reducing administrative tasks. Features like Harvest's one-click timers and integration with Slack help recruiters manage their time more effectively, allowing them to focus on core recruitment activities.

  • Time tracking software costs vary, typically ranging from $3 to $28 per user per month, depending on features and billing cycles. Harvest offers a free 30-day trial, allowing agencies to evaluate its capabilities without upfront investment.

  • Harvest integrates seamlessly with HR and payroll systems like QuickBooks and Xero, facilitating smooth data flow and enhancing operational efficiency for recruitment agencies managing client projects.

  • Yes, Harvest tracks billable hours with flexible rates per project and person, making it suitable for staffing agencies that need to manage client-specific projects efficiently.

  • Ensuring high adoption involves clear policy development, comprehensive training, and fostering a culture of trust. Harvest supports this with user-friendly features and automated reminders that encourage consistent time logging.