Harvest
Time Tracking
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Timesheet Software for Recruiting

Manual time tracking errors can cost recruitment agencies up to 7% of payroll annually. Harvest solves this with automated time tracking and detailed reporting.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Critical Role of Timesheet Software in Recruitment

Recruitment agencies face unique challenges that make specialized timesheet software an essential tool. Manual time tracking errors can cost agencies up to 7% of their payroll annually, equating to potential losses of $430,000 for mid-sized firms. Moreover, time theft affects 75% of businesses, leading to an annual cost of $50 billion. Implementing timesheet software like Harvest can eliminate these inefficiencies by automating time capture and reducing manual entry errors. This not only enhances billing accuracy but also ensures compliance with labor laws such as the Fair Labor Standards Act (FLSA), which mandates detailed record-keeping of hours worked and overtime pay.

In addition to reducing financial waste, timesheet software streamlines compliance with labor regulations. The FLSA requires employers to retain payroll records for three years, and timesheet software ensures the accuracy and security of these records. By automating time tracking, recruitment agencies can reduce payroll discrepancies, a common issue with 49% of employees reporting errors in their payroll. Harvest's automated time tracking and detailed reporting features ensure agencies meet these legal requirements efficiently.

Essential Features for Recruitment-Specific Timesheet Solutions

When selecting timesheet software for recruitment agencies, certain features are critical for operational success. Automated time capture and real-time validation are vital to minimizing errors and enhancing productivity. Harvest offers one-click timers and real-time reporting, making it easy for remote staffing teams to track billable hours accurately. For agencies handling diverse workforces, from internal recruiters to temporary staff, Harvest’s ability to track billable hours with flexible rates ensures accurate client invoicing.

Integration capabilities are also crucial. With over 70% of organizations using Vendor Management Systems (VMS), seamless integration with existing Applicant Tracking Systems (ATS) and payroll software is essential. Harvest excels in this area, offering integrations with popular platforms such as QuickBooks and Slack, thus ensuring a unified workflow. Furthermore, Harvest's customizable approval workflows help maintain accuracy and accountability before client billing, a feature that is indispensable in maintaining client trust and satisfaction.

Enhancing Operational Efficiency in Recruitment Agencies

For recruitment agencies, improving operational efficiency is key to staying competitive. Timesheet software plays a pivotal role in this by freeing recruiters from administrative burdens and allowing them to focus on core activities. With Harvest, agencies can manage multiple client projects simultaneously, each with distinct billing rates, making it easier to handle complex rate management and client-specific billing logic.

Additionally, mobile accessibility is crucial given the often-mobile nature of recruitment staff. Harvest offers robust mobile applications for time entry and management, enabling staff to log hours on-the-go. This flexibility not only improves accuracy but also enhances user adoption, addressing a common challenge where 42% of companies switch time tracking tools due to scalability issues. By leveraging Harvest’s comprehensive features, recruitment agencies can streamline their operations, improve billing accuracy, and enhance overall productivity.

Streamline Recruiting with Harvest

See how Harvest's timesheet software simplifies time tracking and billing for recruitment agencies, with features tailored to industry needs.

Screenshot of Harvest timesheet software for recruiting context

Timesheet Software for Recruiting FAQs

  • Harvest automates time tracking with one-click timers, making it easy for recruitment agencies to enhance productivity and reduce errors. It offers real-time reporting and customizable approval workflows to ensure accuracy before client billing.

  • Recruitment agencies should look for automated time capture, real-time reporting, integration with ATS and payroll systems, and mobile accessibility. Harvest provides these features, ensuring accurate billing and compliance with labor laws.

  • Timesheet software like Harvest reduces payroll errors by automating time capture and validation, which minimizes manual entry mistakes. This is crucial as 80% of timesheets require corrections, and 49% of employees report payroll errors.

  • While some timesheet software may offer free trials or freemium versions, Harvest provides a free 30-day trial with no credit card required, allowing agencies to explore its features before committing.

  • Integration with existing systems like ATS and payroll software is crucial for a seamless workflow, reducing manual data entry and errors. Harvest integrates with platforms like QuickBooks and Slack, ensuring a unified operational environment.

  • Yes, Harvest can manage multiple client projects with distinct billing rates. Its flexible tracking system allows recruitment agencies to handle complex billing and rate management efficiently, ensuring accurate client invoicing.

  • Harvest ensures compliance with labor laws by automating time tracking and maintaining detailed records. It supports accurate overtime calculations and secure record retention, helping agencies meet legal requirements effortlessly.