Harvest
Time Tracking
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Timesheet App for Architects

Harvest offers architects a comprehensive timesheet app to track billable hours and manage project budgets efficiently, helping recover 5-15% of unbilled time.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Indispensable Role of Timesheet Apps in Architectural Practice

Timesheet apps are essential for architectural practices, providing accurate capture of billable hours and preventing revenue loss. Firms transitioning from manual methods to integrated time tracking can recover 5-15% of previously unbilled time. For a firm with $2 million in annual revenue, this can mean up to $300,000 in recovered revenue annually. By linking tracked hours to client invoices, these apps ensure billing accuracy, reducing disputes and enabling stable revenue planning.

Moreover, timesheet apps facilitate enhanced project profitability analysis by comparing actual hours to budgeted costs. They provide real-time visibility into project progress, allowing architects to manage resources effectively and address workflow adjustments proactively. This transparency not only supports better project management but also fosters client trust through transparent invoicing and reduced disputes.

Essential Features for Architectural Timesheet Software

Architectural timesheet software must offer features tailored to the unique workflow of architects. One crucial capability is project and phase-based tracking, allowing time to be logged against specific project phases like schematic design or construction documentation. This granularity supports accurate tracking of work and project profitability.

Additionally, distinguishing between billable and non-billable hours is vital for financial clarity. Mobile accessibility and cross-device synchronization enable architects to log time from any location, essential for site visits. Integrated expense tracking centralizes project-related costs alongside time entries, simplifying billing processes. Harvest excels in these areas, offering robust reporting and analytics that provide insights into utilization, productivity, and project health.

Optimizing Workflow: Integrations and Best Practices

To optimize workflow, seamless integrations with other tools are crucial. Harvest integrates with popular project management and accounting software, facilitating task assignments and accurate invoicing. Encouraging daily time logging ensures accurate records, while descriptive entries provide context, improving reporting accuracy.

Implementing a regular review and approval process for timesheet entries maintains data integrity. Harvest's user-friendly design ensures easy adoption by non-technical staff, promoting consistent usage. By framing time tracking as a tool for fairness and workload balance, teams are more likely to buy into its benefits, leading to improved project management and profitability.

Choosing the Right Solution: Pricing and Scalability

When selecting a timesheet app, understanding pricing models is key. Standalone trackers typically range from $7 to $20 per user per month, while integrated platforms like Harvest with project management capabilities cost around $20 to $90+ per user per month. Harvest offers a free 30-day trial, ideal for solo practitioners or small firms evaluating its suitability.

Scalability is another critical factor. As firms grow in team size and project complexity, the software must adapt accordingly. Harvest's intuitive interface and low learning curve ensure consistent usage across teams, making it a scalable solution for growing architectural practices. Its budgeting tools also support both fixed-fee and hourly billing, providing flexibility in financial management.

Track Time Efficiently with Harvest

See how Harvest's timesheet app helps architects track billable hours and manage project budgets efficiently, tailored to architectural workflows.

Screenshot of Harvest timesheet app tailored for architects.

Timesheet App for Architects FAQs

  • Architects should look for a timesheet app that offers project and phase-based tracking, mobile accessibility, and seamless integrations with project management and accounting tools. Features like billable vs. non-billable classification and robust reporting are also essential for financial clarity and project management.

  • Timesheet software like Harvest provides real-time visibility into project progress and costs. By linking tracked hours to budgets, it enables architects to compare actual time spent against budgeted hours, helping to prevent overspending and manage resources effectively.

  • Many timesheet apps, including Harvest, offer free trials or free tiers for a limited number of users or projects. These options allow architects to test the software's features and suitability for their workflows before committing to a subscription.

  • Harvest integrates with popular project management tools like Asana and Trello, as well as accounting platforms such as QuickBooks and Xero. These integrations help streamline task assignments and invoicing, reducing the risk of scope creep and improving project management efficiency.

  • Yes, Harvest supports tracking time by specific project phases, such as schematic design and construction documentation. This feature allows architects to align time tracking with their workflow, aiding in accurate project and budget management.

  • Accurate time tracking enables architects to measure project costs against fees, highlighting areas where projects exceed budgets. This data-driven approach supports informed decision-making and helps improve project profitability by identifying inefficiencies and allowing for proactive adjustments.

  • Tracking both billable and non-billable hours provides a comprehensive view of time utilization. This distinction helps architects manage their workload effectively, ensuring that billable hours are maximized while non-billable activities are minimized or streamlined.