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Time Tracking App in Spain

Struggling to comply with Spain's new time tracking laws? Harvest provides a digital solution to ensure compliance and accuracy, eliminating paper timesheets.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

Understanding Spain's Mandatory Time Tracking Law: Royal Decree-Law 8/2019

The Royal Decree-Law 8/2019 mandates that companies in Spain record the daily working hours of all employees, including start and end times and breaks. This law, effective since May 12, 2019, applies universally across all sectors and company sizes, ensuring transparency and fairness in labor practices. Companies must maintain these records for a minimum of four years, making them accessible to employees, their representatives, and the Labour Inspectorate upon request. Failure to comply can result in fines ranging from €70 to €225,018, depending on the infraction's severity.

With the impending 2026 reform, digital time tracking will become mandatory, eliminating the use of paper and Excel sheets. Businesses must adopt systems that are reliable, objective, and tamper-proof, ensuring records cannot be altered without traceable logs. This shift aims to enhance compliance and ease of record management, preparing companies for future regulatory demands.

The Shift to Digital: Requirements for Compliant Time Tracking Apps

As Spain moves towards mandatory digital time tracking by 2026, companies must select solutions that comply with current and upcoming regulations. Essential features include tamper-resistant records, comprehensive audit trails, and easy access for employees and inspectors. Harvest’s time tracking capabilities offer these features, ensuring compliance through tamper-proof digital records and visibility for employees.

Data integrity and security are paramount, particularly in line with GDPR requirements. Time tracking apps must protect employee data while providing real-time access and reporting. Harvest addresses these needs with secure data management and integration options, making it a reliable choice for businesses transitioning from manual to digital timekeeping systems.

Navigating Compliance: Avoiding Penalties and Ensuring Transparency

Non-compliance with time tracking regulations in Spain can lead to significant penalties, including fines up to €225,018 for serious infractions like record manipulation. To avoid these pitfalls, businesses must ensure accurate and accessible records, facilitating inspections and fostering trust. Harvest supports this with its detailed reports and tamper-resistant record features, promoting transparency and efficient HR management.

Beyond avoiding fines, compliant time tracking enhances organizational transparency and employee trust. By leveraging Harvest’s real-time digital capture and reporting, businesses not only meet legal obligations but also optimize workforce management, ensuring that employee working hours are accurately accounted for and compensated.

Implementing a Digital Time Tracking Solution: A Practical Guide

Transitioning from manual to digital time tracking requires a strategic approach. Start by evaluating current systems against legal requirements, identifying gaps in compliance. Harvest facilitates this transition with features like one-click timers and manual time entries, which simplify the capture of working hours and ensure accuracy.

Key steps include selecting a compliant app, training employees, and developing clear policies. Harvest offers a user-friendly interface and integration with popular tools, easing implementation and ensuring employees can adapt quickly. Regular audits and reviews are essential to maintaining compliance and addressing any issues promptly, securing a smooth transition to digital timekeeping.

Time Tracking in Spain with Harvest

See how Harvest helps businesses in Spain transition from paper to digital time tracking, ensuring compliance with legal mandates.

Harvest time tracking app for Spain compliance

Time Tracking App in Spain FAQs

  • Spain's time tracking regulations, under Royal Decree-Law 8/2019, require companies to record daily working hours, including start and end times and breaks. This applies to all businesses and mandates record retention for four years.

  • Transitioning to digital solutions involves evaluating current systems, selecting a compliant app like Harvest, and training employees. Harvest's user-friendly features make this shift seamless, ensuring compliance and efficiency.

  • Look for features like tamper-proof digital records, comprehensive audit trails, and easy access for employees. Harvest offers these along with secure data management and integration, making it an ideal choice.

  • Harvest ensures compliance with Spanish law through features like tamper-resistant records and real-time digital capture. Its detailed reports and employee visibility support regulatory adherence and transparency.

  • While current regulations allow paper timesheets, a 2026 reform will mandate digital tracking. Harvest provides a compliant digital solution to help businesses transition smoothly.

  • Time tracking apps, including Harvest, protect employee data through secure data management and compliance with GDPR requirements. This ensures both privacy and accessibility of records.

  • Penalties for non-compliance range from €70 to €225,018, depending on the severity of the infraction. Harvest helps avoid these with features that ensure accurate and compliant time records.