Harvest
Time Tracking
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Billable Hours and Invoice Calculator

Harvest is the ultimate tool for tracking billable hours and generating invoices, helping you avoid up to 50% revenue loss from delayed time entry.

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What should you charge per hour?

Most freelancers and consultants dramatically undercharge. This calculator accounts for what most people miss: non-billable time, taxes, and overhead.

$
Accounting for vacation, holidays, sick days
60%
Most freelancers can bill 50-70% of their time. The rest goes to admin, marketing, proposals, and learning.
$
Software, insurance, equipment, accounting, taxes beyond income tax, etc.
Your break-even rate $0
Recommended rate (+20% buffer) $0
Billable hours per week 0h
Equivalent daily rate $0

Start tracking your billable hours

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Importance of Accurate Billable Hours Tracking

Tracking billable hours accurately is crucial for professionals across various industries, as it directly impacts revenue and client billing. For example, in the legal industry, attorneys are expected to record between 1,700 to 2,200 billable hours annually, yet many fall short due to inefficient time tracking practices. Delayed time entry can lead to significant revenue loss: up to 10% if recorded at the end of the day, 25% if delayed to the next day, and 50% if postponed until the end of the week.

Harvest addresses these challenges with its one-click start/stop timers, ensuring that billable hours are captured in real-time, thereby preserving potential revenue. Additionally, Harvest offers manual time entry options for retroactive logging, allowing professionals to maintain accuracy even when immediate logging isn't possible.

Key Features of a Billable Hours Calculator

A comprehensive billable hours calculator should provide more than just basic time tracking—it should facilitate the entire billing process. Essential features include the ability to log time in precise increments, such as the 6-minute intervals commonly used in the legal field, and the generation of professional invoices directly from tracked hours. Harvest excels in these areas by enabling users to create, send, and manage invoices, complete with essential components like client details, service descriptions, and payment terms.

Moreover, the tool should offer integrations with other platforms like Asana, Trello, and QuickBooks, enhancing workflow efficiency. Harvest integrates seamlessly with these tools, allowing for automated data synchronization and a streamlined billing process.

Common Mistakes in Billing and How Harvest Helps

Many professionals struggle with billing accuracy due to common pitfalls, such as inconsistent time tracking and inadequate documentation. For instance, recording billable hours inconsistently can result in significant revenue discrepancies. Additionally, failing to include all necessary invoice components can delay payments and complicate client relationships.

Harvest mitigates these issues by offering detailed reporting on time, expenses, and budgets. Users can track both billable and non-billable hours with flexible per-project and per-person rates, ensuring that all work is accounted for and billed correctly. Harvest's alerts for project budgets also help prevent unexpected overages and financial mismanagement.

Maximizing Billing Efficiency with Harvest

Optimizing billing efficiency is essential for maximizing profitability. In industries like consulting and IT, where rates range from $100 to $300 per hour, even a small percentage increase in billable hours can significantly boost revenue. Harvest supports this by providing insights into utilization rates, helping service providers understand how to improve billing efficiency.

By utilizing Harvest's detailed reports, users can analyze team utilization and adjust workloads to ensure optimal productivity. This data-driven approach not only enhances billing accuracy but also supports strategic decision-making for pricing and project management.

Billable Hours Tracking with Harvest

See how Harvest tracks billable hours and generates invoices, helping you avoid revenue loss and improve billing efficiency.

Screenshot of Harvest's billable hours and invoice calculator

Billable Hours and Invoice Calculator FAQs

  • Billable hours directly impact revenue by determining the amount charged to clients. Inaccurate tracking can lead to significant revenue loss, up to 50% if time entry is delayed until the end of the week.

  • Look for features like precise time logging, invoice generation, project budget alerts, and integrations with other productivity tools. Harvest offers all these features and more, ensuring comprehensive billing management.

  • Harvest allows users to create, send, and manage professional invoices directly from tracked time, complete with essential components like client details and payment terms, ensuring a smooth billing process.

  • Yes, Harvest enhances billing accuracy by providing real-time time tracking with start/stop timers and detailed reporting, ensuring all billable hours are logged and invoiced correctly.

  • Common mistakes include inconsistent time tracking and incomplete invoices. Harvest addresses these by offering real-time logging and comprehensive invoice management, preventing errors and delays.

  • Harvest offers project budget alerts to prevent overages, ensuring financial management aligns with project scopes and prevents unexpected costs.

  • Harvest integrates with Asana, Trello, QuickBooks, and more, allowing seamless data synchronization and enhancing overall workflow efficiency.