Harvest
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Travel Expense System

Harvest offers a mobile-friendly solution for tracking travel expenses, addressing the common pain point of manual errors and delayed reimbursements.

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  • Attach receipts to projects & tasks
  • Turn tracked expenses into client invoices
  • Free 30-day trial, no credit card needed

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The Cost of Manual Travel Expense Management

Managing travel expenses manually can lead to significant inefficiencies and errors. A staggering 19% of expense reports contain errors, resulting in companies spending nearly 3,000 hours annually on corrections. This inefficiency not only drains valuable time but also translates into financial loss, with the cost of processing each manual expense report reaching $26. With business travel averaging $833.72 per trip, these errors can lead to substantial discrepancies in budgeting and financial reporting.

Harvest provides a streamlined solution by offering mobile accessibility for on-the-go expense reporting. With Harvest's mobile apps, users can upload receipts immediately, reducing the likelihood of data entry mistakes. This immediate capture and upload functionality helps eliminate the traditional paper trail, ensuring that expense data is both accurate and readily available for review.

Enhancing Employee Satisfaction with Efficient Reimbursements

Delayed reimbursements can lead to financial stress for employees, affecting morale and productivity. With average reimbursement processes taking up to 64 days in some institutions, there is an evident need for a more efficient system. Automation has proven to significantly reduce reimbursement time, cutting it by up to 75%. Efficient processes not only alleviate financial pressure but also enhance employee satisfaction, which in turn boosts productivity.

Harvest's mobile solution addresses this by allowing users to report expenses and approvals on the go. The ease of capturing and submitting expenses via a smartphone app ensures that employees can manage their claims promptly, facilitating faster reimbursement processes. While Harvest does not automate approvals, its mobile platform simplifies the process, leading to quicker turnarounds.

The Shift Towards Automated and Cloud-Based Solutions

The trend towards automated and cloud-based travel expense systems is driven by the need for efficiency and integration. With a projected market growth of 10.4% CAGR from 2025 to 2030, businesses are increasingly adopting cloud-based solutions for real-time visibility and data-driven decision making. Cloud-first solutions now account for 73.4% of the market, emphasizing the departure from traditional, on-premise systems.

While Harvest lacks some advanced features like real-time tracking across multiple currencies and ERP integration, it offers a practical mobile solution for small to medium-sized businesses. By setting preferred currencies per client, businesses can manage expenses with a degree of customization, albeit without real-time conversion. This makes Harvest a suitable choice for teams seeking a straightforward, mobile-friendly expense tracking tool without complex integrations.

Simplifying Expense Reporting with Harvest

Expense reporting can be a cumbersome and error-prone process, often leading to non-compliance and financial risks. Automated systems have been shown to reduce processing costs from $26 to under $7 per report, saving businesses time and resources. By reducing manual data entry, these systems minimize errors and enhance operational efficiency.

Harvest simplifies expense reporting by enabling users to capture and submit expenses directly from their mobile devices. While it requires manual entry for expense details, the ability to upload receipts and manage expenses on the go provides a seamless experience for users. This mobile-first approach ensures that all necessary documentation is captured accurately and submitted promptly, supporting compliance and reducing the administrative burden.

Streamline Travel Expenses with Harvest

Harvest's mobile app simplifies travel expense reporting, ensuring timely reimbursements and accuracy. Ideal for teams on-the-go.

Screenshot of Harvest's travel expense tracking interface on mobile.

Travel Expense System FAQs

  • The average cost of a single business trip in 2024 is approximately $833.72, covering accommodation, transportation, meals, and other expenses. This highlights the importance of efficient expense management systems to track and control these costs.

  • Automation reduces the cost of processing expenses from $26 to less than $7 per report. It also saves businesses 5-10 hours per month on accounting tasks, speeds up approvals, and enhances compliance by reducing manual errors.

  • Efficient expense management processes reduce financial stress and improve employee morale by ensuring timely reimbursements. This can enhance productivity and engagement, as employees spend less time on administrative tasks.

  • Harvest offers mobile apps for easy on-the-go expense reporting and receipt uploads. This helps reduce manual entry errors and ensures timely submission of expenses, facilitating faster reimbursements.

  • The shift towards cloud-based and automated solutions is driven by the need for increased efficiency, real-time visibility, and integration with existing financial systems. These trends are expected to grow the market by 10.4% CAGR from 2025 to 2030.

  • Harvest allows users to set a default currency for accounts and a preferred currency per client, offering some level of customization for expense management. However, it does not provide real-time currency conversion or tracking.

  • Key features include mobile accessibility, automated reporting, integration with financial tools, and real-time expense visibility. Systems should also support compliance with your organization's travel policies.