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Billable Hours Tracker for Startups

Startups can lose up to 40% of potential revenue due to manual tracking errors. Harvest offers real-time tracking and integration solutions to combat this.

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What should you charge per hour?

Most freelancers and consultants dramatically undercharge. This calculator accounts for what most people miss: non-billable time, taxes, and overhead.

$
Accounting for vacation, holidays, sick days
60%
Most freelancers can bill 50-70% of their time. The rest goes to admin, marketing, proposals, and learning.
$
Software, insurance, equipment, accounting, taxes beyond income tax, etc.
Your break-even rate $0
Recommended rate (+20% buffer) $0
Billable hours per week 0h
Equivalent daily rate $0

Start tracking your billable hours

How this hourly rate calculator works

It works back from the income you need to the rate you must bill, accounting for the hours you can't bill.

  • Billable hours/year = working weeks × hours per week × billable %.
  • Break-even rate = (target income + business expenses) ÷ billable hours.
  • Recommended rate = break-even plus a 20% buffer for taxes, slow periods, and profit.

Raising your billable percentage or trimming expenses lowers the rate you need.

Billable Hours Tracking with Harvest

See how Harvest helps startups track billable hours with real-time tracking and seamless integrations.

Harvest interface showing billable hours tracking for startups

Billable Hours Tracker for Startups FAQs

  • Essential features include real-time tracking, manual entry options, and mobile accessibility. Advanced capabilities like integration with project management tools and customizable billing rates are also crucial. Harvest excels in these areas, offering seamless integration and detailed reporting for startups.

  • Harvest integrates smoothly with popular project management tools such as Asana, Trello, and Jira. This integration streamlines workflows, reduces manual data entry, and enhances efficiency across various business operations.

  • Accurate time tracking ensures all billable hours are captured, preventing revenue leakage. Tools like Harvest automate invoicing and differentiate between billable and non-billable time, allowing startups to focus on high-value tasks and optimize resource allocation.

  • While free options exist, they often lack advanced features necessary for comprehensive time management. Harvest offers a free 30-day trial with no credit card required, allowing startups to explore its capabilities before committing.

  • Harvest assists with compliance by providing detailed tracking of hours, which is essential for adhering to regulations like the FLSA and WTD. Its integration features ensure accurate data management across various jurisdictions.

  • Best practices include tracking time in real-time, using consistent billing increments, and automating non-billable tasks. Harvest facilitates these practices with features like one-click timers and automatic invoice generation linked to tracked hours.

  • Yes, Harvest allows tracking of both billable and non-billable hours, providing a comprehensive view of time allocation. This helps identify inefficiencies and optimize workflows for better productivity and profitability.

  • Startups benefit from Harvest through its real-time tracking, integration capabilities, and customizable billing rates. These features help manage cash flow, enhance efficiency, and maximize profitability, making Harvest an ideal solution for growing businesses.