Harvest
Time Tracking
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Time Tracking App for Cleaning Services

Harvest tackles the challenge of time theft and inefficiencies in cleaning services by providing mobile time tracking and project management, enhancing operational accuracy and accountability.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Imperative of Time Tracking for Cleaning Services

Effective time tracking is crucial for cleaning services to enhance operational efficiency and accountability. Traditional methods like paper timesheets often lead to inaccuracies, resulting in significant financial losses. For example, a typical cleaning company might lose around $135 daily to time theft and errors, which can amount to nearly $50,000 annually. Implementing a time tracking solution can mitigate these losses by providing accurate data and improving transparency.

Using Harvest, cleaning services can streamline their operations by automating time entries and reducing manual administrative tasks by up to 47%. By tracking both billable and non-billable hours, businesses can cut costs, enhance profitability, and boost customer satisfaction. Additionally, detailed reporting and alerts ensure that managers can make informed decisions, further bolstering accountability and efficiency across the board.

Essential Features of Time Tracking Apps for Cleaning Businesses

For cleaning services, a time tracking app must encompass features that cater specifically to their mobile workforce. GPS-enabled clock-ins and geofencing are vital, ensuring employees are actually present at job sites, thus preventing time theft. For example, GPS verification accuracy ranges from 10-30 feet, making it a reliable tool for location validation.

Harvest excels in providing mobile accessibility, allowing staff to clock in and out from their smartphones across various locations. The app’s integration capabilities with payroll systems ensure seamless data export, reducing errors and saving up to 12% on payroll budgets. Additionally, real-time alerts for late clock-ins and overtime help managers maintain control over operations, ensuring tasks are completed efficiently and within budget.

How GPS Tracking Works to Enhance Accountability

GPS tracking is a critical component in enhancing accountability within cleaning services. By utilizing geofencing, which sets virtual boundaries around job sites, businesses can verify employee presence and ensure tasks are completed on-site. This technology is accurate within 10-30 feet, providing reliable data for managers.

Methods such as photo verification and NFC tags further prevent "buddy punching," ensuring the right employee is clocking in. Harvest's mobile app supports these practices, offering proof of service for clients and real-time visibility for managers. Legally, GPS tracking is permissible during business hours with proper employee notification, making it a robust tool for improving accountability and operational transparency.

Choosing and Implementing the Right Time Tracking Solution

Choosing the right time tracking solution begins with identifying specific business needs and ensuring scalability. It's important to evaluate integrations with existing systems like payroll and HR. Harvest provides seamless integration capabilities, streamlining payroll processes by exporting approved hours directly to payroll providers.

Pricing models vary, but Harvest offers a free 30-day trial, allowing businesses to test its features before committing. Implementation involves setting up locations, drawing GPS geofences, and onboarding staff. Effective training and clear communication of benefits can encourage employee adoption. Managers should regularly review data and adjust policies to optimize operational efficiency and compliance.

Time Tracking with Harvest

See how Harvest's app allows cleaning staff to track time across job sites, ensuring accuracy and accountability.

Screenshot of Harvest's time tracking app for cleaning services.

Time Tracking App for Cleaning Services FAQs

  • Time tracking apps help cleaning services reduce time theft, increase accountability, and streamline payroll processes. For example, without GPS-verified tracking, a cleaning company could lose $135 daily to errors, totaling $50,000 annually. Apps like Harvest automate time entries, reducing administrative tasks by 47% and saving 12% on payroll budgets.

  • A time tracking app for cleaning services should include GPS-enabled clock-ins, mobile accessibility, and integration with payroll systems. Harvest offers these features, allowing staff to clock in/out from various locations, ensuring payroll accuracy, and providing real-time alerts for late clock-ins and overtime.

  • GPS tracking improves accountability by verifying employee presence at job sites through geofencing. This method is accurate within 10-30 feet, preventing time theft and ensuring tasks are completed on-site. Harvest's app supports these features, offering proof of service and real-time visibility for managers.

  • Yes, many time tracking apps, including Harvest, integrate seamlessly with payroll systems. This integration allows for the automatic export of approved hours, reducing manual data entry and errors, and saving up to 12% on payroll budgets.

  • Many time tracking apps offer free trials. Harvest provides a 30-day free trial, allowing cleaning services to test its features, such as GPS tracking and payroll integration, before committing to a subscription.

  • Harvest prevents time theft through GPS-enabled clock-ins and geofencing, ensuring employees are present at job sites. Additional features like photo verification enhance security, making sure the correct employee clocks in.

  • Time tracking can lead to significant cost savings for cleaning services. For instance, route optimization and reduced no-shows can save $6,000-$12,000 monthly. Administrative labor savings can reach up to $3,750 per month, with a payback period for GPS tracking typically within 90 days.