Harvest
Time Tracking
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Time Tracking App for Internal Projects

Harvest is the go-to time tracking app for internal projects, providing seamless integrations and advanced reporting to enhance team productivity and budget management.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Strategic Imperative of Time Tracking for Internal Projects

Effective time tracking is a critical component for managing internal projects successfully. It provides real-time visibility into workloads, project progress, and overall health, making it a "must-have" practice rather than a luxury. Accurate time tracking helps prevent budget overruns, which can occur when actual hours exceed estimated hours by up to 20%. Additionally, it enhances productivity and accountability by offering data-driven insights for smarter planning and more precise future project estimates.

Harvest stands out as an ideal solution for this need, offering robust capabilities to enhance project management. By integrating seamlessly with tools like Asana and Trello, Harvest facilitates smooth time tracking processes, ensuring managers can adjust resources efficiently. Moreover, the platform's reporting features allow for detailed project analysis, aiding in maintaining realistic budgets and timelines.

Key Features of Effective Time Tracking Applications

When choosing a time tracking app for internal projects, several key features are essential to consider. First, integration capabilities are crucial, allowing the app to connect seamlessly with existing project management tools like Asana and Trello. This integration ensures that time tracking is streamlined and synchronized with project tasks and calendars.

Flexible time entry methods are another critical feature. Harvest offers both real-time timers and manual entry options, catering to diverse team needs and preferences. The app's robust reporting and analytics features provide comprehensive insights, allowing users to compare planned versus actual hours, thus assisting in resource allocation and workload balancing.

Scalability is also vital, especially for growing teams. Harvest supports scalability with advanced permissions and data handling for teams ranging from five to over 200 users. Additionally, the availability of mobile and desktop apps ensures consistent tracking from any location.

Implementing Time Tracking: Best Practices for Team Adoption

Implementing a time tracking system like Harvest requires strategic communication and structured practices to ensure team adoption. Start by clearly articulating the "why" behind time tracking, highlighting benefits such as improved workflows, transparency, and fair workload distribution. Structured task categorization is also key—align time codes and task categories with project phases for cleaner data and easier analysis.

Encourage daily time entry to maximize accuracy and reduce reliance on memory. Harvest's user-friendly interface supports this practice by making time logging quick and effortless. Provide training and ongoing support to help your team effectively use the tool, ensuring they understand how accurate entries contribute to better project timelines and reduced changes.

Regularly review and provide feedback on tracked data to optimize processes. Harvest's detailed reporting capabilities allow managers to identify trends and inefficiencies, offering insights that drive continuous improvement.

Evaluating and Optimizing Your Time Tracking Solution

Evaluating the effectiveness of a time tracking app involves several key considerations. Start by conducting a needs analysis to identify core purposes like cost analysis, efficiency, and compliance. Prioritize apps with intuitive interfaces and simple workflows to ensure high team adoption. Harvest excels in these aspects, offering an easy-to-use platform with comprehensive support channels and resources for smooth implementation.

Data security and compliance are critical, especially with regulations like the EU's 2024 time tracking mandate. Verify that the chosen app, such as Harvest, has robust security measures, including data encryption and access controls. Calculating the ROI of the app is also essential; assess profitability per project, accuracy of billing, and identification of productivity bottlenecks.

Finally, look for apps that offer advanced reporting features. Harvest's detailed analytics provide insights into team productivity and project efficiency, allowing for continuous improvement and optimization of time tracking practices.

Time Tracking with Harvest

Explore how Harvest integrates with project management tools for seamless time tracking on internal projects, featuring real-time reporting and analysis.

Harvest time tracking interface for internal projects

Time Tracking App for Internal Projects FAQs

  • Time tracking apps provide real-time visibility into project progress and workloads, helping prevent budget overruns, which can exceed 20% of planned hours. They enhance productivity and accountability by offering data-driven insights for smarter planning.

  • Time tracking apps like Harvest integrate with project management tools such as Asana and Trello. This allows seamless tracking of time against project tasks and phases, ensuring that all project data is synchronized and up-to-date.

  • Key features to look for include integration capabilities, flexible time entry methods, robust reporting and analytics, scalability, and mobile accessibility. Harvest offers all these features, ensuring comprehensive time tracking for internal projects.

  • Yes, time tracking provides detailed insights into how resources are allocated and workloads distributed. Harvest's reporting features help managers adjust resources and balance workloads effectively, enhancing team productivity.

  • Time tracking ensures accurate records of hours worked, helping to maintain realistic budgets. It alerts managers when projects approach budget limits, allowing for timely adjustments. With Harvest, you can track project costs in real-time and set budgets effectively.

  • Yes, some time tracking apps offer free plans that include unlimited tracking, users, projects, and reports. These free options can be a great starting point for teams looking to implement basic time tracking without initial costs.

  • Evaluate effectiveness by conducting a needs analysis, assessing ease of use, and calculating ROI. Check for intuitive interfaces and robust security. Harvest excels in these areas, offering comprehensive support and advanced analytics to optimize time tracking practices.

  • Communicate the purpose clearly, align codes with project milestones, and encourage daily logging. Provide training and support, review data regularly, and start small to scale gradually. Harvest supports these best practices with its easy-to-use platform.

  • Harvest, when integrated with Forecast, supports team capacity planning by comparing scheduled hours with actual tracked time. This allows for effective resource allocation and workload distribution, optimizing team productivity.