Harvest
Time Tracking
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Time Tracking for Staffing Agencies

Struggling with accurate payroll and compliance? Harvest offers staffing agencies precise time tracking, ensuring payroll accuracy and regulatory compliance.

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What should you charge per hour?

Most freelancers and consultants dramatically undercharge. This calculator accounts for what most people miss: non-billable time, taxes, and overhead.

$
Accounting for vacation, holidays, sick days
60%
Most freelancers can bill 50-70% of their time. The rest goes to admin, marketing, proposals, and learning.
$
Software, insurance, equipment, accounting, taxes beyond income tax, etc.
Your break-even rate $0
Recommended rate (+20% buffer) $0
Billable hours per week 0h
Equivalent daily rate $0

Start tracking your billable hours

How this hourly rate calculator works

It works back from the income you need to the rate you must bill, accounting for the hours you can't bill.

  • Billable hours/year = working weeks × hours per week × billable %.
  • Break-even rate = (target income + business expenses) ÷ billable hours.
  • Recommended rate = break-even plus a 20% buffer for taxes, slow periods, and profit.

Raising your billable percentage or trimming expenses lowers the rate you need.

Harvest for Staffing Agencies

See how Harvest enables accurate time tracking and compliance for staffing agencies. Integrate seamlessly with existing systems.

Harvest time tracking solution interface for staffing agencies

Time Tracking for Staffing Agencies FAQs

  • Staffing agencies benefit from time tracking software by ensuring accurate payroll, reducing errors, and complying with labor laws. Automated systems like Harvest prevent time theft and minimize manual entry mistakes, leading to efficient operations and satisfied clients.

  • Staffing agencies should look for features like real-time tracking, mobile access, integration capabilities, and customizable reporting. Harvest offers these features along with client-specific billing rates and project tracking, making it ideal for staffing needs.

  • Harvest ensures payroll accuracy by providing precise timekeeping to the minute and automated reporting features. These tools help maintain compliance with payroll regulations and reduce manual entry errors.

  • Yes, Harvest assists with compliance and record-keeping by offering detailed audit trails and historical documentation features. This ensures staffing agencies meet federal and state regulatory requirements efficiently.

  • Time tracking software like Harvest integrates with platforms such as QuickBooks and Xero, streamlining data management and reducing administrative tasks. This seamless integration accelerates billing cycles and enhances data accuracy.

  • Using Harvest can lead to significant cost benefits by recovering lost productivity and potentially reclaiming over $666,400 in wages annually. Its accurate tracking reduces payroll disputes and enhances client satisfaction, contributing to financial savings.

  • Harvest supports remote or field-based employees with mobile access and GPS tracking capabilities. These features ensure accurate time capture regardless of location, making it suitable for diverse staffing scenarios.