Harvest
Time Tracking
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Time Tracking Software for Staffing Agencies

Staffing agencies can lose up to 12-15% of their gross margin to billing disputes and time theft. Harvest helps mitigate these losses with precise time tracking and detailed reporting.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Strategic Imperative of Time Tracking for Staffing Agencies

Time tracking is crucial for staffing agencies aiming to enhance operational efficiency and profitability. Implementing effective time tracking software can save agencies over 30 administrative hours monthly and reduce payroll discrepancies by 25%. These efficiencies translate to a potential 20% increase in profitability. Additionally, accurate time tracking mitigates issues like time theft, which affects 75% of U.S. businesses, and billing disputes that can erode 12-15% of a staffing agency's gross margin.

Staffing agencies also face the challenge of maintaining compliance with labor laws. The Fair Labor Standards Act (FLSA) requires precise records of working hours, pay rates, and total wages paid. Non-compliance can lead to hefty penalties, making reliable time tracking software indispensable. Harvest offers detailed reporting on employee productivity and project profitability, ensuring agencies meet these stringent requirements while boosting their bottom line.

Core Features of Specialized Time Tracking Software

Staffing agencies require time tracking software with features tailored to their unique needs. Automated time capture and validation are essential, incorporating mobile clock-in/out, geo-verification, and real-time error flagging to prevent the 80% error rate in timesheets. Harvest excels with its one-click timers and manual entries, ensuring precise tracking of billable and non-billable hours.

Integration capabilities are another critical feature, allowing seamless connectivity with Applicant Tracking Systems (ATS), payroll, and accounting software. This integration streamlines operations, reduces administrative overhead, and ensures data consistency across platforms. Harvest's compatibility with popular tools like QuickBooks and Xero further simplifies financial management for staffing agencies.

Ensuring Compliance and Audit Readiness

Compliance with labor laws is a top priority for staffing agencies. Time tracking software must support configurable labor law enforcement, catering to varying state, county, or union rules. Harvest addresses these needs with customizable project rates and detailed reporting, helping agencies maintain compliance effortlessly. With secure, tamper-proof logs and a comprehensive audit history, agencies can prepare for audits with confidence.

Moreover, mobile-friendly tools are essential for field and hybrid teams, enabling accurate time tracking regardless of location. Harvest's platform accessibility across web, macOS, Windows, iOS, and Android ensures that teams can log time from anywhere, reducing the risk of non-compliance and ensuring accurate payroll processes.

Maximizing Profitability Through Advanced Reporting

Advanced reporting and analytics are crucial for understanding project-level profitability and employee productivity. Harvest provides comprehensive reports that detail billable hours, project costs, and overall financial health. Staffing agencies can leverage these insights to identify areas for improvement, optimize resource allocation, and enhance client invoicing accuracy.

By utilizing Harvest's detailed reports, agencies can quickly ascertain which projects are most profitable, where time is being effectively spent, and how to better manage client billing. With these insights, staffing agencies can make informed decisions that drive profitability and growth.

Discover Harvest for Staffing Agencies

See how Harvest's time tracking software streamlines operations for staffing agencies, ensuring compliance and boosting efficiency.

Screenshot of Harvest time tracking software for staffing agencies

Time Tracking Software for Staffing Agencies FAQs

  • Harvest offers one-click start/stop timers and manual time entry options, making it easy for staffing agencies to track billable and non-billable hours accurately. Detailed reporting helps in maintaining compliance and boosting profitability.

  • Yes, Harvest integrates seamlessly with popular payroll and accounting tools like QuickBooks and Xero, streamlining financial management for staffing agencies and ensuring data consistency.

  • Harvest provides detailed reporting and customizable project rates to help staffing agencies meet labor law requirements. Its secure logs and comprehensive audit history ensure readiness for inspections and audits.

  • By using Harvest's precise time tracking and detailed reporting, staffing agencies can reduce payroll discrepancies by up to 25%, minimizing errors and ensuring accurate compensation for employees.

  • Harvest's intuitive interface and accessibility across web, macOS, Windows, iOS, and Android platforms make it user-friendly for both administrative staff and temporary employees, ensuring ease of use and accuracy.

  • Harvest's time tracking and reporting tools provide detailed insights into hours worked, enabling staffing agencies to create accurate invoices and reduce billing disputes, which can consume 12-15% of gross margins.

  • Harvest supports mobile-friendly tools across multiple platforms, allowing remote and field-based teams to log time accurately from anywhere, ensuring compliance and accurate payroll.