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Simple Billable Hours Calculator

Harvest is your go-to solution for accurately calculating billable hours, preventing losses that can reach up to 25% from delayed tracking. Simplify your workflow with Harvest.

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What should you charge per hour?

Most freelancers and consultants dramatically undercharge. This calculator accounts for what most people miss: non-billable time, taxes, and overhead.

$
Accounting for vacation, holidays, sick days
60%
Most freelancers can bill 50-70% of their time. The rest goes to admin, marketing, proposals, and learning.
$
Software, insurance, equipment, accounting, taxes beyond income tax, etc.
Your break-even rate $0
Recommended rate (+20% buffer) $0
Billable hours per week 0h
Equivalent daily rate $0

Start tracking your billable hours

How this hourly rate calculator works

It works back from the income you need to the rate you must bill, accounting for the hours you can't bill.

  • Billable hours/year = working weeks × hours per week × billable %.
  • Break-even rate = (target income + business expenses) ÷ billable hours.
  • Recommended rate = break-even plus a 20% buffer for taxes, slow periods, and profit.

Raising your billable percentage or trimming expenses lowers the rate you need.

Track Billable Hours with Harvest

Discover how Harvest simplifies billable hour calculations with intuitive tracking features, helping you prevent revenue loss and improve accuracy.

Screenshot of Harvest's simple billable hours calculator interface

Simple Billable Hours Calculator FAQs

  • Billable hours are the time you can charge clients for work done directly for them. Non-billable hours include tasks necessary for running your business, such as administrative work or training, which cannot be directly charged to a client.

  • To calculate billable hours, track the time spent on client work, sum these hours, and multiply by your hourly rate. Add any additional fees to the total. Consistency in billing increments, like six-minute intervals, is crucial for accuracy.

  • Tracking billable hours is essential for revenue generation, client transparency, and operational efficiency. Delayed tracking can lead to a 25% loss in potential revenue, significantly affecting profitability.

  • Expectations vary by industry, but professionals typically aim for 1,200-1,600 billable hours annually. In consulting, a target of 40 billable hours per week is common. Utilization rates in consulting management average 67.7% worldwide.

  • Harvest offers automatic tracking of billable and non-billable hours with one-click timers, detailed reporting, and integrated expense tracking with invoicing. This simplifies time tracking and ensures accurate billing.

  • Yes, Harvest allows you to track both billable and non-billable hours, helping you identify inefficiencies and make informed decisions about resource allocation.

  • Harvest is accessible across web, macOS, Windows, iOS, and Android platforms, ensuring you can track time and manage billing on the go, wherever you are.