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Time Tracking
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Billable Hours Tracker for Sales Teams

Harvest is the ideal solution for sales teams struggling with tracking billable hours, preventing potential revenue loss of 15-25% due to poor time tracking.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

Understanding Billable Hours in Sales: Why Every Minute Counts

For sales teams, tracking billable hours accurately is crucial because even a small misstep can lead to significant financial implications. Studies indicate that poor time tracking can cause businesses to lose 15-25% of their billable time, resulting in revenue loss. For instance, a 10-person agency billing at $150/hour could see a potential loss of $150,000 annually due to inadequate tracking. Additionally, the professional services industry reports a staggering $553 billion loss annually due to untracked billable hours. These losses underscore the importance of precision when logging sales activities.

Sales teams can benefit from improved revenue forecasting, enhanced client transparency, and optimized resource allocation by effectively tracking billable hours. This not only aids in maintaining profitability but also ensures that client relationships are managed with clarity and accountability. Implementing robust tracking practices can transform how sales teams manage their time, ensuring every minute worked is accounted for.

Essential Features of a Sales-Focused Billable Hours Tracker

A sales-focused billable hours tracker must offer specific features that cater to the dynamic nature of sales activities. Real-time tracking capabilities are essential to capture every moment spent on client interactions such as calls and meetings. For example, Harvest allows sales teams to log these activities directly as billable time, ensuring no revenue is lost due to forgotten entries. With integrations to CRM systems, this process becomes even more seamless.

Other key functionalities include customizable timesheets that accommodate the unique needs of sales teams, mobile tracking for on-the-go updates, and team visibility to monitor performance across different accounts and deals. Reporting and analytics are also vital, offering insights into profitability and sales effectiveness. Harvest excels in these areas, providing detailed reports that help sales teams maintain a clear understanding of their time investments.

Implementing Best Practices for Accurate Time Tracking in Sales

To ensure accurate time tracking, sales teams should establish clear policies distinguishing between billable and non-billable activities. This includes defining client-specific tasks like meetings and project deliverables as billable, while internal meetings fall under non-billable time. Consistent billing increments, such as 15-minute blocks, help standardize logging practices.

Real-time logging is critical; encouraging team members to track hours as they begin tasks reduces reliance on memory and minimizes lost revenue. Tools like Harvest, which support both manual and automatic tracking methods, make this process straightforward. Additionally, regular review and approval of timesheets by managers catch discrepancies early, ensuring accurate invoicing and client transparency.

Choosing the Right Billable Hours Tracker: Considerations and Options

Selecting the right billable hours tracker involves evaluating team needs, budget constraints, and specific features. Pricing models typically range from free options with basic functionalities to premium subscriptions offering advanced features like invoicing and extensive integrations. Harvest offers a free 30-day trial, allowing teams to explore its capabilities without commitment.

When choosing a tool, consider ease of use, the integration ecosystem, and scalability. A tool that integrates well with existing CRM systems, like Harvest, can streamline workflows and centralize data. Furthermore, scalability is crucial for growing teams, ensuring that the tool can adapt to increasing demands and additional users without compromising performance.

Harvest for Sales Teams

See how Harvest tracks billable hours for sales teams, offering detailed reporting and integration with CRM systems.

Billable hours tracker interface in Harvest for sales teams.

Billable Hours Tracker for Sales Teams FAQs

  • A good tracker should offer real-time time entry, customizable timesheets, and mobile tracking. It should also log calls and meetings as billable time and integrate with CRM systems for seamless workflow.

  • Harvest integrates with popular CRM platforms to ensure seamless data transfer and workflow efficiency. This integration allows for automatic logging of billable hours related to sales activities, enhancing team productivity.

  • Tracking billable hours helps in accurate revenue forecasting, improves client transparency, and allows for better resource allocation. It also provides performance insights and aids in data-driven decision-making.

  • Tools vary in pricing, with free options offering basic features, while paid subscriptions provide advanced functionalities like detailed invoicing and integrations. Harvest offers a free 30-day trial to explore its features.

  • Yes, many tools offer free versions with basic functionalities. However, advanced features like extensive integrations and detailed reporting often require a paid subscription. Harvest offers a free trial to test its capabilities.

  • Best practices include defining billable activities, using consistent billing increments, real-time logging, and regular review of timesheets. Implementing these can prevent revenue loss and enhance tracking accuracy.

  • Harvest allows sales teams to log calls and meetings as billable time using timers or manual entries. It integrates with calendar apps to streamline this process and reduce manual errors.