Harvest
Time Tracking
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Billable Hours Tracker for Hr Teams

Harvest helps HR teams efficiently track billable hours with real-time timers and seamless payroll integration, reducing payroll errors by up to 70%.

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What should you charge per hour?

Most freelancers and consultants dramatically undercharge. This calculator accounts for what most people miss: non-billable time, taxes, and overhead.

$
Accounting for vacation, holidays, sick days
60%
Most freelancers can bill 50-70% of their time. The rest goes to admin, marketing, proposals, and learning.
$
Software, insurance, equipment, accounting, taxes beyond income tax, etc.
Your break-even rate $0
Recommended rate (+20% buffer) $0
Billable hours per week 0h
Equivalent daily rate $0

Start tracking your billable hours

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

Essential Features in a Billable Hours Tracker for HR Teams

HR teams seeking a billable hours tracker need tools that offer precise time tracking, real-time data access, and seamless payroll integration. Accurate tracking helps mitigate the common issue of missed billable hours, which can average a 21.5% loss globally. Manual processes often introduce errors, with studies indicating an error rate between 1% and 8% for payroll managed manually. To address these inefficiencies, Harvest provides one-click start/stop timers and manual time entries, ensuring accurate logging of work hours.

Another critical feature is detailed reporting, which aids in analyzing team productivity and identifying inefficiencies. Harvest excels in this area with its robust reporting capabilities, offering insights into time, expenses, and team utilization. By using Harvest, HR teams can also ensure compliance with labor regulations, as it supports customizable approval workflows for timesheet submissions, allowing managers to review and approve entries efficiently.

Integrating Time Tracking with Payroll Systems

Integrating a billable hours tracker with payroll systems is crucial for HR teams to enhance efficiency and accuracy. When time tracking is fully integrated with payroll, processing times can be reduced by up to 70%. Harvest facilitates this integration by providing seamless connections with popular payroll systems like QuickBooks and Xero, ensuring that time data flows directly into payroll calculations without manual intervention.

Compliance with the Fair Labor Standards Act (FLSA) is another vital consideration. The FLSA mandates accurate record-keeping of wages and hours. Harvest helps HR teams meet these requirements by maintaining precise and detailed records of employee hours, including both regular and overtime work. By automating these processes, Harvest not only reduces errors but also ensures that HR teams remain compliant with federal regulations.

Improving Business Efficiency with Time Tracking

Tracking billable hours is not just about compliance—it's a way to enhance business efficiency. For professional services firms, employee billable utilization averages just over 69%, highlighting a significant portion of time spent on non-billable tasks. Harvest addresses this by allowing HR teams to track both billable and non-billable hours, providing a comprehensive view of how time is utilized.

By using Harvest, HR teams can identify areas where non-billable activities can be automated or streamlined, freeing up more time for revenue-generating work. Additionally, Harvest's detailed reports help managers make informed decisions about workload distribution and resource allocation, ultimately leading to improved productivity and profitability.

Ensuring Compliance with Labor Regulations

Compliance with labor regulations is a critical concern for HR teams managing billable hours. The Fair Labor Standards Act requires employers to maintain accurate time records, which can be challenging with manual systems. Harvest simplifies compliance by offering real-time tracking and detailed reporting, ensuring that all work hours are accurately logged and accessible for audits.

Moreover, Harvest's customizable approval workflows allow HR managers to review timesheets before finalizing them, reducing the risk of errors and ensuring that all entries meet regulatory standards. By maintaining comprehensive records that comply with the FLSA, HR teams can avoid potential fines or penalties while building trust with their workforce.

Harvest for HR Teams

Explore how Harvest tracks billable hours for HR teams with real-time timers and detailed reporting, enhancing payroll accuracy.

Harvest interface showing billable hours tracking for HR teams

Billable Hours Tracker for Hr Teams FAQs

  • Essential features include real-time tracking, detailed reporting, payroll integration, and compliance support. Harvest offers these features with one-click timers and customizable approval workflows.

  • Time tracking tools like Harvest integrate with payroll systems by automatically transferring time data into payroll calculations, reducing manual errors and processing times.

  • HR teams can ensure compliance by using tools like Harvest, which provide accurate time tracking and maintain comprehensive records in line with labor regulations like the FLSA.

  • Billable hours are those that can be charged to a client, while non-billable hours include administrative tasks. Harvest helps track both, offering insights into time utilization.

  • While many solutions offer free trials or low-cost options, Harvest provides a free 30-day trial with features like real-time tracking and detailed reporting to test its capabilities.

  • Tracking billable hours improves business efficiency by reducing lost revenue, enhancing productivity, and ensuring compliance. Harvest aids in achieving these benefits with its robust features.

  • Time tracking data provides insights into how time is utilized, helping managers make informed decisions about workload distribution. Harvest's detailed reports support these analyses.

  • Harvest integrates with Asana by allowing users to track time directly within the Asana interface, streamlining task and project management for HR teams.

  • Yes, Harvest allows you to track expenses alongside time, capturing receipts and integrating these costs into your overall project budgets.