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Employee Time Tracking App in Denmark

Harvest is the ideal solution for businesses in Denmark navigating the new 2024 time tracking laws. It ensures compliance with one-click timers and GDPR-aligned data security.

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How many hours did you work this week?

Enter your clock-in and clock-out times for each day. The calculator handles breaks, overtime, and weekly totals automatically.

Day Clock In Clock Out Break Hours
Total hours this week 0h
Regular hours (≤40) 0h
Overtime hours 0h
Average hours/day 0h
Total break time 0h

Track time automatically with Harvest

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
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1:24:09
Content Strategy
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1:30:00
SEO Audit
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0:45:00
Brand Guidelines
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2:15:00
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Today's total 6:54:09

Understanding Denmark's New Time Tracking Mandate

As of July 1, 2024, Denmark's new Working Time Act (Act no. 89) mandates that all employers implement an "objective, reliable, and accessible" system for recording employee working hours. This legislation is a direct response to the 2019 European Court of Justice ruling in the CCOO/Deutsche Bank case, which requires EU member states to enforce such systems. The goal is to ensure compliance with EU working time directives and protect employee well-being.

The law applies to all salaried employees in Denmark, including those in small associations, with a narrow exemption for "self-organizers"—employees who autonomously manage their schedules. Employers must ensure that their systems can reliably track total daily working hours, though specific time slots are not required. Compliance is crucial, as the Danish Working Environment Authority has increased its sanctioning authority for non-compliance.

Core Legal Requirements for Time Tracking Systems

Under Denmark's new mandate, time tracking systems must register each employee's total daily working hours, focusing on deviations from agreed schedules. Employers must adhere to the "48-hour rule," which limits employees to an average of 48 work hours per week over a four-month reference period. Additionally, daily rest periods of at least 11 hours and weekly rest periods of 35 consecutive hours are required.

Employers are obligated to store working time data for at least five years beyond the reference period. Employees must have access to their records and be able to modify them as necessary. While digital solutions are not mandatory, they are recommended for their reliability and ease of compliance with data storage and accessibility requirements.

Navigating GDPR and Data Security in Time Tracking

Compliance with GDPR is critical when implementing time tracking systems in Denmark. Employers must process employee working time data under GDPR Article 6(1)(c), ensuring transparency about data processing purposes, recipients, and storage periods. Risk assessments and data processing agreements with third-party providers are essential to meet these obligations.

Employers should implement robust data security measures, such as encryption and access controls, to protect employee data. Additionally, automatic data deletion policies should be established to ensure data is removed after the mandatory retention period. These steps are vital for maintaining employee trust and avoiding potential penalties for non-compliance.

Choosing and Implementing a Compliant Time Tracking Solution

When selecting a time tracking app, prioritize features that ensure compliance with Denmark's new laws. Key functionalities include ease of use, detailed reporting capabilities, integration options, and compliance alerts for breaches of rest periods. For diverse work patterns, such as mobile workforces or remote work, mobile-friendly solutions are particularly beneficial.

Implementing a compliant system involves developing a clear time tracking policy and training employees on new procedures. Digital solutions offer advantages over manual methods, providing reliability, ease of data storage, and enhanced compliance capabilities. As an industry leader, Harvest excels in these areas, offering features like manual time registration for office staff and comprehensive data export options for regulatory inspections.

Employee Time Tracking with Harvest

See how Harvest helps Danish businesses comply with new time tracking laws. Features include one-click timers and GDPR-secure data.

Harvest time tracking interface for compliance with Danish laws

Employee Time Tracking App in Denmark FAQs

  • Denmark's new time tracking laws, effective July 1, 2024, require all employers to implement systems that objectively and reliably track employee working hours. The law aligns with EU directives and mandates data storage for five years.

  • GDPR mandates that time tracking apps in Denmark ensure data security and transparency, informing employees about how their data is processed and stored. Employers must have data processing agreements with third-party providers and establish robust security measures.

  • In Denmark, look for time tracking apps that offer ease of use, detailed reporting, integration options, and compliance alerts. Mobile-friendly solutions are beneficial for remote and mobile workforces, ensuring reliable registration.

  • While digital solutions are recommended for their reliability, manual systems like physical calendars or spreadsheets can be used if they meet criteria for being objective, reliable, and accessible. However, they must also comply with data retention requirements.

  • Harvest helps businesses comply with Danish laws through features like manual time registration, providing detailed reports and data export options. It ensures ease of tracking and GDPR-compliant data security.

  • Different industries might benefit from features like mobile accessibility for field workers or integration capabilities for office-based teams. Harvest's comprehensive time tracking and reporting features make it adaptable across various sectors.

  • Under Danish regulations, travel time should be recorded if it constitutes working time. Apps like Harvest can facilitate this by allowing employees to log travel hours as part of their working day.

  • Non-compliance with Danish time tracking laws can lead to sanctions from the Danish Working Environment Authority, including prohibitions or limitations on excessive working hours to protect employee health and safety.