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Timesheet in Denmark

Harvest offers a digital solution for time tracking, essential for complying with Denmark's new time registration law starting July 1, 2024.

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How many hours did you work this week?

Enter your clock-in and clock-out times for each day. The calculator handles breaks, overtime, and weekly totals automatically.

Day Clock In Clock Out Break Hours
Total hours this week 0h
Regular hours (≤40) 0h
Overtime hours 0h
Average hours/day 0h
Total break time 0h

Track time automatically with Harvest

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
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Understanding Denmark's New Time Registration Law

Denmark's new time registration law, effective from July 1, 2024, mandates that employers implement systems for recording daily working hours. This requirement follows a 2019 EU Court of Justice ruling focused on enforcing EU Working Time Directives. Key aspects include the 48-hour weekly working time limit and the 11-hour daily rest period. The law aims to ensure all companies comply with these regulations, promoting employee wellbeing and fair labor practices.

The legislation requires that the time registration system be objective, reliable, and accessible, allowing employees access to their own records. These records must be stored for a minimum of five years. While the law does not demand the exact start and end times, it insists on recording total daily work hours, with deviations noted for employees on fixed schedules. Compliance with this law is crucial, as non-compliance could lead to fines and legal action.

Core Requirements for Compliant Time Tracking

Under the new Danish time registration law, all employers must ensure daily working hours are recorded for all non-exempt employees. The system must allow employees access to their data, stored for at least five years. This ensures transparency and accountability in labor practices.

Employees are entitled to specific rest periods: an 11-hour daily rest and a 24-hour weekly rest period, ideally forming a consecutive 35-hour break. On-call duty is considered working time if on-site, impacting how hours are calculated. Compliance with these rules is crucial to avoid fines, which could be DKK 25,000 per employee for violations of the 48-hour rule.

Implementing a Compliant Time Tracking System: Best Practices

To comply with Denmark's new time registration law, employers should assess current time tracking systems and identify any gaps. Choosing a system that is objective, reliable, and accessible is essential. Digital solutions like Harvest offer comprehensive tools for effective time tracking, supporting compliance with features such as one-click timers and manual entry options.

Developing a clear internal policy, training employees, and ensuring GDPR compliance are critical steps. Engaging stakeholders, including union representatives, helps foster understanding and acceptance of the new requirements. Regular reviews of the system will help maintain compliance and effectiveness over time.

Navigating Exemptions and Special Cases

While the Danish time registration law broadly applies, certain exemptions exist. "Self-organizers"—those with significant autonomy—may be exempt if specified in their contracts. High-level managers may also be exempt, but these conditions must be clearly defined.

Collective agreements can influence time registration, potentially extending the 48-hour rule calculation period from 4 to 12 months. Employers must also consider specific scenarios like remote work and international assignments, where different regulations may apply. Understanding these nuances is crucial for maintaining compliance and avoiding penalties.

Consequences of Non-Compliance and Risk Mitigation

Failing to comply with Denmark's time registration law can lead to significant consequences, including fines and compensation claims. Employers face potential fines from the Danish Working Environment Authority and risk DKK 25,000 per employee for breaches of the 48-hour rule.

Proactively implementing a compliant time tracking system is essential to mitigate these risks. Using digital solutions like Harvest not only ensures compliance but also provides robust documentation, reducing the likelihood of legal disputes. Investing in compliance now can prevent costly repercussions later.

Track Time with Harvest

Harvest provides tools to comply with Denmark's time registration law, tracking daily hours and managing rest periods efficiently.

Screenshot of Harvest's time tracking interface for Danish compliance

Timesheet in Denmark FAQs

  • Denmark's new time registration law requires employers to record daily working hours for all employees, effective from July 1, 2024. The system must be objective and reliable, allowing employees access to their records, stored for a minimum of five years.

  • To implement a compliant system, assess current time tracking practices and select a solution like Harvest, which offers reliable tools for tracking hours. Develop clear policies and train employees to ensure accurate and lawful time registration.

  • Non-compliance with the new time registration law can result in fines from the Danish Working Environment Authority and compensation claims, potentially DKK 25,000 per employee for violations of the 48-hour rule. Implementing a compliant system is crucial to avoid these penalties.

  • While digital solutions are not required by law, they are recommended for ease of use and reliability. Harvest offers a robust digital platform for tracking time, ensuring compliance and long-term data retention.

  • The new law requires that the daily working hours of employees be recorded and stored for at least five years. This ensures transparency and compliance with the regulation.

  • Exemptions exist for "self-organizers" who have significant autonomy and certain high-level managers. These exemptions should be clearly outlined in employment contracts to ensure compliance.

  • Under the new law, travel time exceeding normal commuting must be registered. For overnight travel, non-working time is considered rest, aligning with the law's rest period requirements.

  • Harvest provides digital time tracking solutions that help employers comply with Denmark's new law by offering reliable tools for recording daily working hours and ensuring robust data management and access for employees.