Harvest
Time Tracking
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How to Track Billable Hours for Clients

Harvest addresses the critical need to track billable hours accurately, minimizing revenue loss by capturing 95-98% of billable time through real-time tracking.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

How this utilization rate calculator works

Utilization is the share of paid working hours that are actually billable, and small gaps add up fast.

  • Utilization rate = billable hours ÷ available hours.
  • Revenue = team size × hours per week × utilization × billing rate.
  • Revenue gap = revenue at your target utilization − revenue at your current rate.

The annual opportunity is that monthly gap carried across the year.

Track Billable Hours with Harvest

See how Harvest's tools streamline the tracking of billable hours for clients, ensuring accurate billing and client transparency.

Screenshot of Harvest tracking billable hours interface

How to Track Billable Hours for Clients FAQs

  • Freelancers can track billable hours using automated tools like Harvest, which offer one-click timers and detailed reporting. This ensures accurate time capture and reduces the risk of under-billing. Harvest also allows freelancers to categorize tasks as billable or non-billable, helping them improve productivity and profitability.

  • Tools like Harvest are highly effective for tracking billable hours due to their real-time tracking capabilities, project management features, and integration with invoicing systems. Harvest's detailed reports and mobile access further enhance its utility, making it a preferred choice for professionals across various industries.

  • To ensure accuracy in time tracking, use real-time tracking methods like Harvest's one-click timers, which capture time as tasks occur. Additionally, consistent use of billing increments and detailed task descriptions enhance transparency and precision, preventing revenue loss and client disputes.

  • Reporting billable hours to clients involves generating clear and comprehensive reports that detail project progress and justify invoices. Harvest's reporting features allow you to create customized reports with detailed descriptions, ensuring transparency and building client trust.

  • Avoid relying on memory for time tracking, as this can lead to under-reporting. Use tools like Harvest to automate time capture and ensure accuracy. Additionally, avoid misclassifying tasks and neglecting small tasks, as these can lead to revenue loss and client disputes.

  • Harvest integrates seamlessly with popular tools like Asana, Trello, and Slack, allowing you to track time without disrupting your workflow. These integrations enhance productivity by connecting time tracking with project management and communication platforms.

  • Yes, Harvest allows you to track expenses alongside billable hours, capturing receipts and categorizing expenses by project. This feature provides a comprehensive view of project costs and aids in accurate client billing.