Harvest
Time Tracking
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Timesheet Software for Transportation

Harvest addresses the transportation industry's need for reliable offline time tracking and real-time compliance oversight, ensuring accurate data capture even in remote locations.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Unique Demands of Time Tracking in Transportation

Transportation industry professionals face unique challenges in time tracking due to their mobile workforce. Drivers, mechanics, and logistics coordinators operate across various locations, making traditional timekeeping methods like paper logs and manual punch clocks inadequate. These methods struggle to capture real-time data and can lead to inaccuracies, impacting operational efficiency, safety, and budget adherence. Specialized timesheet software, like Harvest, offers a solution by enabling real-time data capture and management tailored to these dynamic environments.

Harvest's one-click timers and offline capabilities ensure that time is accurately logged, even in areas with poor connectivity. This is crucial for transportation professionals who frequently operate in remote locations. Moreover, Harvest's mobile accessibility allows employees to clock in and out from anywhere, providing flexibility and reliability in time tracking.

Essential Features for Transportation Timesheet Software

For transportation teams, having the right timesheet software can make a significant difference in productivity and compliance. Essential features include mobile accessibility with GPS tracking for real-time location monitoring, and geofencing for location-based clock-ins. Harvest excels with its mobile app available on iOS and Android, making it easy for transportation workers to log hours accurately regardless of location.

Offline functionality is another critical feature, as 73% of users rate it as highly important for accurate time logging. Harvest supports offline time tracking, syncing data automatically once internet connectivity is restored. Additionally, advanced scheduling and dispatch tools, along with expense and mileage tracking, ensure that all aspects of transportation operations are covered, enhancing efficiency and cost management.

Navigating Compliance: HOS, FLSA, and Beyond

Compliance with regulations such as the FMCSA Hours of Service (HOS) and the Fair Labor Standards Act (FLSA) is crucial in the transportation industry. Harvest addresses this need by providing automated tracking of HOS regulations, including the 11-hour driving limit and the mandatory 30-minute breaks after 8 hours of driving. This ensures drivers adhere to safety regulations and reduces the risk of violations.

Harvest also supports FLSA compliance by accurately recording daily and weekly hours, including overtime calculations at 1.5 times the regular rate for hours worked beyond 40 in a workweek. With tamper-proof audit logs and comprehensive record retention features, Harvest helps maintain compliance and supports audit readiness, ensuring all labor laws are met efficiently.

Seamless Integration and Cost Considerations

Timesheet software must integrate seamlessly with existing systems to maximize efficiency and reduce errors. Harvest offers integration with popular payroll platforms like QuickBooks and ADP, significantly cutting down on manual errors, which can range between 1% and 8% of total payroll. This integration also saves time, reducing administrative workloads by 3-5 hours per pay period.

When considering cost, Harvest provides flexible pricing models, including per-user subscriptions and tiered feature packages. This flexibility allows transportation companies to select a plan that best suits their needs, ensuring a strong return on investment by reducing labor costs, improving time tracking accuracy, and minimizing compliance risks.

Harvest for Transportation

Harvest provides transportation teams with offline time tracking, real-time compliance oversight, and seamless payroll integration.

Screenshot of Harvest timesheet software in use within the transportation industry.

Timesheet Software for Transportation FAQs

  • Essential features for transportation timesheet software include mobile accessibility, GPS tracking, geofencing for location-based clock-ins, offline functionality, and advanced scheduling. These features ensure accurate time tracking and efficient operations across diverse locations.

  • Harvest automates tracking of FMCSA Hours of Service regulations, including the 11-hour driving limit and 30-minute breaks. This automation helps transportation companies stay compliant, reducing the risk of violations and enhancing safety.

  • Yes, Harvest integrates with popular payroll platforms like QuickBooks and ADP, helping reduce manual data entry errors and saving administrative time. This seamless integration streamlines payroll processes, enhancing overall efficiency.

  • Harvest supports offline time tracking, allowing employees to log hours without internet connectivity. Once reconnected, the data automatically syncs, ensuring accurate time records even in remote areas.

  • Timesheet software like Harvest provides detailed reporting and analytics, helping transportation companies monitor labor costs, efficiency, and compliance. This allows for informed decision-making and cost-effective operations.

  • Harvest offers a user-friendly interface designed for mobile use, making it easy for transportation workers to clock in and out, even in remote locations. Its intuitive design supports both drivers and administrators alike.

  • Harvest offers flexible pricing models, including per-user subscriptions and tiered feature packages. This allows transportation companies to choose a plan that aligns with their size and operational needs, ensuring a cost-effective solution.