Owcp Travel Reimbursement

The Office of Workers' Compensation Programs (OWCP) travel reimbursement is designed to alleviate the financial burden on federal employees who need to travel for medical treatment related to work injuries. Governed by the Federal Employees' Compensation Act (FECA), this program covers various expenses, including mileage, lodging, and meals. As of January 1, 2024, the mileage reimbursement rate is 67 cents per mile, adjusting according to economic factors. It’s essential to use the correct forms—OWCP-957A for mileage and OWCP-957B for other expenses—to ensure successful reimbursement.

Recent developments include updated forms and a shift towards electronic submissions. Effective February 17, 2024, the OWCP-957B form became mandatory, replacing the older OWCP-957 form. Furthermore, from March 14, 2026, claimants can submit these forms electronically via the ECOMP portal, streamlining the process and potentially reducing processing times. This move towards digital processing reflects broader trends in simplifying administrative procedures for federal employees.

Claiming travel reimbursement through OWCP necessitates detailed documentation and adherence to specific guidelines. Claimants must maintain accurate records of medical appointments and expenses, including original receipts for expenses over $75. This documentation is critical to avoid issues like overpayments, as seen in past cases where claimants misreported travel distances. For instance, a claimant was overpaid $7,657.10 for incorrectly claiming 70 miles when the actual distance was only 50 miles.

Pre-authorization is crucial for long-distance travel exceeding 100 miles one-way or 200 miles round trip, or if overnight stays are required. Lack of pre-approval can lead to denials. For example, a claimant's reimbursement for a 596-mile round trip was denied due to insufficient pre-authorization. Ensuring all forms and supporting documents are correctly filled and submitted within the required timeframe is essential for a smooth reimbursement process.

Filing OWCP travel reimbursement forms requires careful attention to detail. Form OWCP-957A should be used to claim mileage, documenting the injury, medical provider, appointment dates, and mileage with a map or odometer reading. For other expenses, including meals and lodging, Form OWCP-957B is required. These forms can be mailed to the designated OWCP address or submitted electronically through the ECOMP portal for DFEC and DEEOIC claimants. This electronic submission option, available from March 2026, aims to simplify filing and potentially expedite processing.

Common mistakes to avoid include using outdated forms, failing to attach necessary receipts, and neglecting to obtain pre-authorization for applicable travel. Engaging with the agency's workers' compensation coordinator can help navigate these processes, ensuring compliance with OWCP guidelines and minimizing the risk of denials or delays.

Navigating the OWCP reimbursement process can be challenging, especially for long-distance or complex travel needs. Ensuring all required documentation and pre-authorizations are in place is critical. Experts emphasize the importance of obtaining written authorization for long-distance trips and documenting the necessity of travel, which can prevent common reasons for denial. Additionally, appealing denials with new evidence, such as detailed explanations and alternative provider unavailability, can overturn initial rejections.

Collaboration with agency personnel and medical providers is beneficial in managing these challenges. This includes ensuring all required documentation is submitted both to OWCP and the agency's HR, particularly for requests involving leave without pay. Such proactive measures can significantly enhance the likelihood of successful reimbursement and support for injured workers seeking necessary medical care.