Harvest
Time Tracking
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Time Tracking Software That Integrates With Quickbooks

Harvest seamlessly integrates with QuickBooks, enhancing financial accuracy and operational efficiency by saving up to 2 hours per payroll run.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Strategic Advantage of Integrated Time Tracking

Integrating time tracking software with QuickBooks offers a strategic advantage by enhancing financial accuracy and operational efficiency. Businesses can save up to 2 hours on each payroll run and reduce payroll costs by as much as 4% through streamlined processes. Moreover, accurate time tracking can increase billable hours by nearly 10%, directly impacting revenue.

The synchronization between time tracking and QuickBooks prevents overpayment and underpayment, ensuring compliance with labor regulations. This integration also facilitates real-time insights into project profitability and resource allocation, allowing for informed decision-making. By minimizing manual data entry, businesses reduce errors and discrepancies, leading to more reliable financial records and enhanced operational performance.

Essential Features for Seamless QuickBooks Integration

Choosing the right time tracking software that integrates with QuickBooks involves understanding essential features that enhance functionality and ease of use. Core capabilities include one-click clock-in/out and mobile accessibility through apps for iOS and Android, ensuring flexibility and convenience for users.

Advanced features such as GPS tracking and geofencing for location verification are crucial for businesses with mobile workforces, although Harvest does not support geofencing. Additionally, customizable reports for payroll, invoicing, and job costing provide insights necessary for strategic planning. The automatic import and export of employees, customers, jobs, and service items streamline administrative tasks, making data synchronization seamless and efficient.

Navigating the Integration Process: Best Practices and Requirements

Successfully integrating a time tracking solution with QuickBooks involves several best practices and requirements. For QuickBooks Desktop users, it's crucial to open the company file in single-user mode as an administrator. Preferences such as time tracking and job costing must be enabled to ensure compatibility.

For QuickBooks Online, integration is typically achieved through add-ons or connections via the app marketplace. The initial setup involves selecting which data to import and mapping payroll items to ensure accurate labor cost alignment. Regularly verifying sync logs and manually performing the first sync can prevent data conflicts and ensure the integrity of transferred information. Setting automatic sync intervals helps maintain data accuracy without interfering with payroll processing.

Industry-Specific Needs and Cost Considerations

Different industries have unique requirements when it comes to time tracking software integrated with QuickBooks. For example, professional services firms leverage these integrations for job costing and project profitability analysis. However, Harvest does not offer DCAA compliance features, which are critical for government contractors.

Understanding the cost structure is also essential. Many solutions operate on a subscription model, with a base fee and additional per-user monthly charges. Factors such as business size, number of users, and required feature set influence the overall cost-effectiveness of the solution. A free trial period, typically ranging from 14 to 30 days, allows businesses to evaluate suitability before committing.

Harvest and QuickBooks Integration

The preview shows Harvest's seamless integration with QuickBooks, streamlining time tracking and payroll processes for increased efficiency.

Harvest time tracking interface integrated with QuickBooks

Time Tracking Software That Integrates With Quickbooks FAQs

  • Integrating time tracking with QuickBooks boosts financial accuracy and reduces manual errors. Businesses can save up to 2 hours per payroll run and reduce payroll costs by up to 4%. It also increases billable hours by nearly 10%, enhancing revenue.

  • Harvest integrates with QuickBooks through seamless data synchronization, allowing automatic import and export of employee, customer, and job information. This integration helps streamline payroll and invoicing processes, enhancing operational efficiency.

  • Look for features such as one-click clock-in/out, mobile accessibility, GPS tracking, and customizable reports. These enhance functionality and ensure seamless integration with QuickBooks, facilitating effective time management and financial tracking.

  • Most time tracking solutions operate on a subscription model with a base fee (e.g., $20-$40/month) plus a per-user fee (e.g., $8-$10/user/month). Some may require a QuickBooks Online subscription, impacting the overall cost.

  • Harvest provides tools for project analysis and profitability tracking, although it does not offer specific DCAA compliance features. It supports customizable billing rates, aiding in financial accuracy and reporting.

  • Yes, professional services firms benefit greatly from features like job costing and project profitability analysis. However, Harvest may lack some features needed for industries requiring DCAA compliance or geofencing for precise location tracking.

  • Ensure the QuickBooks Desktop company file is open in single-user mode with admin access. Enable relevant preferences like time tracking and job costing to ensure compatibility and smooth integration.