Harvest
Time Tracking
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Time Tracking With Invoicing

Harvest streamlines time tracking with invoicing, reducing the risk of revenue loss from unreported billable hours. Its seamless integration ensures accurate billing for teams and freelancers.

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What should you charge per hour?

Most freelancers and consultants dramatically undercharge. This calculator accounts for what most people miss: non-billable time, taxes, and overhead.

$
Accounting for vacation, holidays, sick days
60%
Most freelancers can bill 50-70% of their time. The rest goes to admin, marketing, proposals, and learning.
$
Software, insurance, equipment, accounting, taxes beyond income tax, etc.
Your break-even rate $0
Recommended rate (+20% buffer) $0
Billable hours per week 0h
Equivalent daily rate $0

Start tracking your billable hours

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Indispensable Link: Why Time Tracking and Invoicing Go Hand-in-Hand

Time tracking and invoicing are inseparable elements in ensuring business profitability and client trust. Accurate time tracking directly impacts the bottom line, as studies show that poor time tracking can lead to a 15% underreporting of billable activities, costing companies 1-5% of total revenue. For service-based businesses, these losses can amount to significant amounts annually, with the U.S. economy alone losing an estimated $7.4 billion per day due to inaccuracies.

Harvest seamlessly integrates time tracking with invoicing to prevent revenue leakage and underbilling. With features like one-click timers and manual time entry, Harvest ensures every minute worked is accounted for, while its invoicing capabilities convert tracked hours into professional invoices efficiently. This integration not only streamlines billing but also enhances transparency, fostering trust with clients who appreciate detailed and accurate billing records.

Essential Features: What to Look for in Time Tracking and Invoicing Software

When choosing time tracking and invoicing software, certain features are essential for maximizing efficiency and accuracy. Real-time timers, manual entry options, and project/task categorization are must-haves. Harvest offers these core functionalities with the added benefit of customizable invoices, which can be automatically generated and sent to clients.

Integration with tools like QuickBooks, Slack, and Asana is crucial for seamless workflow management. Harvest's expansive integration capabilities ensure that your time tracking and invoicing processes align with broader project management and accounting activities. Moreover, Harvest provides detailed reporting and analytics, offering insights into team utilization, project budgets, and profitability — empowering businesses to make data-driven decisions.

Best Practices for Maximizing Billing Accuracy and Efficiency

To ensure billing accuracy and efficiency, it's vital to adopt effective time capture practices. Begin by tracking work in real-time using Harvest's one-click timers, which helps capture every billable minute. Define and communicate firm-wide guidelines for consistent data entry, and regularly review and approve time entries to correct any errors before invoicing.

Automation is key to reducing administrative workload. Harvest automates invoice generation and payments from tracked time, expediting the payment cycle and minimizing human error. By leveraging these features, businesses can streamline their billing workflows, ensuring that revenue is captured accurately and promptly. This practice not only enhances cash flow but also reduces the potential for client disputes over billing inaccuracies.

Industry-Specific Needs and Compliance Considerations

Different industries have unique time tracking and invoicing requirements. For instance, legal firms often bill in 6-minute increments and require detailed narrative entries. Harvest supports these needs with customizable billing rates and the ability to track time against retainer agreements and fixed fee arrangements.

Compliance with labor laws like the Fair Labor Standards Act (FLSA) is mandatory, requiring accurate records of hours worked. Harvest ensures compliance by providing detailed time records and reporting capabilities that meet legal standards. By accommodating industry-specific workflows and addressing regulatory requirements, Harvest is an ideal solution for businesses seeking to streamline operations while maintaining compliance.

Time Tracking With Invoicing via Harvest

See how Harvest integrates time tracking with invoicing, offering detailed reporting and seamless billing for teams and freelancers.

Time tracking with invoicing in Harvest interface.

Time Tracking With Invoicing FAQs

  • Integrating time tracking with invoicing ensures that all billable hours are accurately captured and converted into invoices. Harvest automates this process, reducing errors and ensuring clients receive detailed and transparent billing statements.

  • Look for features like real-time timers, manual time entry, project/task categorization, and customizable invoices. Harvest offers these alongside integrations with tools like QuickBooks and Slack, enhancing workflow efficiency.

  • Harvest supports compliance by offering detailed time records and reporting capabilities that align with legal standards such as the Fair Labor Standards Act (FLSA). It ensures accurate documentation of hours worked and wages paid.

  • Harvest offers a free 30-day trial, allowing businesses to explore its comprehensive features without upfront costs. This trial period provides full access to its time tracking and invoicing capabilities.

  • Time tracking data can provide insights into team utilization, project profitability, and resource allocation. Harvest's detailed reports help businesses make informed decisions to enhance productivity and profitability.

  • Harvest integrates with a wide range of tools including Asana, Trello, Jira, Slack, and QuickBooks. These integrations facilitate seamless data flow across different platforms, improving overall efficiency.

  • Yes, Harvest allows you to differentiate between billable and non-billable hours. This feature is crucial for accurately calculating utilization rates and ensuring precise billing.