The HARVEST Blog

News & small business tips from your beloved time tracking & invoicing app.

RSVP to WalkaboutNYC Tech Edition

Today, we’re proud to announce our 4th annual WalkaboutNYC Tech Edition. Since organizing our very first WalkaboutNYC in 2010, we’ve nurtured and grown this behind-the-scenes event to showcase the vibrant tech movement in New York City.

WalkaboutNYC Has Grown

  • We’ve created an RSVP system, so that you can better plan your schedule, and your day. About 1500 people RSVP’d for sessions at last year’s event, and many used our mobile-friendly view while they were on the go.
  • We created a new version of WalkaboutNYC, the Agency Edition, where we invited NYC’s independent creative agencies to join in the Walkabout fun.
  • For the second year in a row, we’re happy to see WalkaboutSingapore happen!
  • For those who don’t live in NYC but want to throw their own Walkabout, we made Walkabout available as an open source project, so that you can share your own behind-the-scenes look at your own city’s tech movement.

Why Do We Do This?

Harvest co-founders Danny Wen and Shawn Liu have always enjoyed taking tours of workspaces. Whether it’s a loft or shared co-working space, they’ve always been inspired to see where companies are born, people spend their time, and products are launched. WalkaboutNYC enables us to share that experience everyone.

Join Us

RSVP now to join us on Friday, May 17th, and meet the entrepreneurs, designers, and engineers who are shaping tomorrow’s technology.

Harvest Is Moving to a New Data Center on Sunday, April 28th (Completed Successfully)

UPDATE: This migration has been successful. Harvest is back online in our new data center. If you are seeing any issues in your account, or are having trouble accessing Harvest, please email support@harvestapp.com with details. Thank you all for your support as we made this large migration.

Summary: 3 hour maintenance window on Sunday April 28th, 9am – 12pm EDT. (Your local time)

In September of 2011, we moved Harvest to a new data center. That turned out to be a great move for our customers, solving a few reliability issues. Since 2011, Harvest has grown. A lot. We now have more resources online to serve your data, and every week brings record traffic volume. We’ve also been severely impacted by natural disasters and other challenges. We’ve been looking for a data center we can really stretch out in, a facility that has an impecable track record, and a vendor with an excellent reputation. We believe we have found all three with ServerCentral.

We have deployed a new set of servers with ServerCentral in the Chicago area and are getting ready to turn them on. The facility we have deployed our servers in is one of the highest quality data centers out there. The engineering behind the power and infrastructure systems in the building is some of the best in the industry. Besides the facility itself, a lot of work has gone into making this new server cluster more tolerant of everyday failures. Building this base cluster we have high trust in is only the first step in our global availability plan.

In order to perform the final sync of customer data to the new facility in the safest possible way, we need to take Harvest offline for up to 3 hours. This is going to take place Sunday, April 28th, between 9am – 12pm EDT. What time is that for you?

During this window, you’ll see a maintenance notice if you access your Harvest account. We will work as fast as humanly possible to get rid of that maintenance notice and get you back to your important data. During the work we’ll keep you updated via Twitter and on HarvestStatus.com.

Thanks for your support.

Christopher Gamblée-Wallendjack on Systematic Ep. 39

Systematic on 5by5

I had the pleasure of joining Brett Terpstra on this week’s episode of his Systematic podcast (“A weekly discussion about creativity, productivity, work, and everything Mac and iOS.”) I’ve been a fan of Brett and his work for a number of years now, as an avid productivity and Mac enthusiast, and he’s developed a number of tools and scripts that I use almost daily here at Harvest to help provide the world-class support that our customers have become accustomed to. I was a little nervous at first, on account of the fact that I only had a few hours notice that I was appearing on the show (more on how that came about on Brett’s blog). Once we got rolling, though, I was put right at ease.

We talk a bit about Harvest in the beginning of the episode, and then we branch out and touch on a number of subjects: walking, making and recording music digitally, and — of course — accordions. It was a ton of fun getting a chance to meet Brett and have a conversation. You can listen to the episode here.

Also, in the interest of full disclosure, Harvest occasionally sponsors the 5by5 podcast network.

Scheduled Maintenance, Sunday March 3rd, 11am – 4pm EST (Completed)

UPDATE: This software update was successfully deployed with less than a minute or two of service interruption. Thanks for your patience as we rolled out this significant upgrade.

Original Post:

We deploy new software to production multiple times in the average work day, but some software releases contain so much new code that we need to be a little extra careful when we deploy them.  Over the past few weeks the Harvest team has been upgrading much of the Harvest code base and the time has come to deploy this to production. This upgrade will allow us to make better software by leveraging new features of our software libraries and will make future software upgrades easier.

Harvest will be in scheduled maintenance mode on Sunday March 3rd between 11am – 4pm EST. What time is that for you?  We are not planning to take Harvest offline during this maintenance window, but there could be temporary performance or availability issues during this window as we roll out this large software upgrade.

As always, we appreciate your support! We will update the progress of this upgrade via @harvest and HarvestStatus.com

2012 – The Year In Work

2012-the-year-in-work

Over the last 7 years, 95 million hours were tracked in Harvest. With each passing year, we’ve labored behind the scenes to change the way you work. Our goal with every Harvest update has been to streamline your workflow, so you can focus on the work that matters most and get more done.

2012 was no different. Whether it was through redesigning the timesheet to make time tracking even faster from any device, or launching a developer platform to provide the ability to track time from any application — we pushed Harvest further last year to make your life easier. To recap, we put together a little story of what we accomplished for our customers in 2012 – The Year In Work.

2013 is already off to a great start with another integration made public, and updates tailored towards helping you communicate better with clients. As always, we invite you to send us feedback on what else you’d like to see this year. For any time tracking integration requests, why not send along the Harvest Developer Platform to the team behind your favorite application? They’ll be able to add Harvest time tracking to their application in 15 minutes.

We look forward to providing you with another stellar year in work.

Track Client Invoice Views and Eliminate the Suspense

Clients can have a knack for suspense, especially the times after an invoice is sent. You’re left in the dark with little or no insight into whether they’ve seen an invoice. We’ve made things less theatrical by eliminating the detective work. Now you can tell exactly when clients view the Harvest Web Invoice in their browser.

Every time the client views the invoice via his/her unique Web Invoice link, the corresponding date and time appear under Invoice History for your eyes only.

Invoice Views

Of course, you can still view the Web Invoice and not be mistaken for your client– just make sure you’re signed in to your Harvest account before doing so. We hope this feature helps you communicate with your clients better and ultimately gets you paid. Let us know if you have any feedback!

Xero and Harvest: No More Copy & Paste

Update: We’ve been awarded Xero’s Add-on Partner of the Year for 2013. Thank you for your support!

Great news! We are excited to announce a new integration with Xero, a popular online accounting platform. You can now have invoices automatically copied from Harvest into Xero for your accounting records. You can also manually copy any unsent or updated invoices by using a simple drop down menu right from an invoice.

With both Harvest and Xero at your disposal, it’s now possible to streamline your business processes from start to finish. Track project time and budgets as usual in Harvest. Then invoice off the tracked time with one-click in Harvest. The invoice is copied over to Xero via the integration.

In Xero, financial transactions are pulled from your bank accounts so you can run reconciliation, payroll, and keep an accurate picture of cashflow.

To set up the integration, just go to Account Settings in Harvest and select Connect to Xero. You’ll then be sent to Xero to confirm the integration. That’s all there is to it. From Xero, you can easily jump back to Harvest to see your original invoices.

For more information, watch the video below or check out our Help Center.

Special thanks to all of our beta testers and the team at Xero for making this integration go so smoothly.

WalkaboutNYC Agency Edition: The Recap

For the past three years, we’ve been organizing WalkaboutNYC for technology companies, as a way to give people a behind the scenes look at how these companies get work done. Last month, we organized our very first WalkaboutNYC Agency Edition. We invited 28 independent creative agencies to open their doors, and share how they work with the public. We held a kickoff event in downtown New York’s SoHo, to bring together some of the participants, share lunch, and have some interesting discussions related to design and getting work done at an independent creative agency, with sponsorship from Mailchimp and Behance.

During the kickoff, Sam Potts, Communications Designer at IDEO, discussed his circuitous path through the world of design. What may, in retrospect, look like a master plan, was really an unplanned route that included publishing, superhero supplies, travel in China, and now IDEO. Hear why he made the decisions he did, and how he traveled from A to Z.

Continue Reading …

QuoteRoller wins the work & Harvest lets you bill it

QuoteRoller is web-based software that lets you create winning proposals, collaborate with clients, and receive sign-off all in an integrated online workflow.  If you’re looking at a way of automating your RFP response process, check out QuoteRoller.

The fine folks at QuoteRoller have put together an integration with Harvest that lets you quickly convert your accepted proposals into an invoice in Harvest, and share contact information between the two systems.  Check it out:

Timesheet Keyboard Shortcuts

We have been making a lot of improvements to the new Harvest Timesheet. Today, I wanted to show power users the fastest way to use it.

Knowing just a few simple keyboard shortcuts, you can start a timer or enter time without ever having to use a mouse. See it in action:

  • n‘ to open up the new entry form,
  • Use tab to move between the form elements,
  • esc‘ to cancel out of the form,
  • If you are tracking time via duration, we accept a variety of formats (1.2 = 1 hour and 12 minutes) and simple time math.
  • If you are using timestamps, we understand “11.25″ or “1125″ (faster than typing 11:25) or “9a”, short for 9:00am.

We’re starting out with a limited and simple set of shortcuts, and we’d love to hear what shortcuts you’d like to see for the timesheet!